SECRETARY SPECIALIST-Quick Hire!|Boca Raton,FL,USA,FL|The State Of

The Department of Juvenile Justice is a vital government agency dedicated to the welfare, rehabilitation, and supervision of young individuals who have come into contact with the legal system. Located within the Probation and Community Intervention sector in Circuit 15, Delray Beach, Florida, this department plays a crucial role in ensuring safety, justice, and positive outcomes for at-risk youth. With a committed workforce comprising probation officers, administrative staff, and supervisors, the department continuously advances initiatives geared towards community safety, supportive rehabilitation, and detailed case management. This role is part of a structured Career Service with an appealing bi-weekly salary of $1,439.79, including a base pay of $1,390.99 plus a Cost of Living Adjustment (CAD) of $48.80, reflecting the department's recognition of the valuable contribution of support staff. The position of Secretary Specialist is designed for a skilled administrative professional who thrives in a fast-paced public service environment. The core of this role involves providing comprehensive clerical and administrative support to the Juvenile Probation Officer Supervisor and their team. Responsibilities include scheduling appointments and arranging travel, managing incoming and outgoing communications, maintaining accurate records and files, and ensuring smooth office operations including supply inventory and equipment maintenance. The Secretary Specialist serves as the first point of contact, interfacing with staff, clientele, and visitors, thus requiring excellent customer service skills and a courteous demeanor. This role extends beyond typical clerical tasks, incorporating fiscal responsibilities such as ordering and managing office supplies and handling bill payments. The ability to manage multiple tasks, adapt to shifting priorities, and maintain confidentiality is essential. The position demands proficiency in Microsoft Office applications and other computer-based tools, along with a thorough understanding of departmental policies and procedures, as well as statutory requirements related to probation. The Secretary Specialist must demonstrate strong communication skills, both written and verbal, ensuring all correspondence is professionally drafted and error-free. Attending mandatory staff meetings and trainings ensures continued professional development and compliance with departmental standards. Candidates for this role should be prepared to undergo comprehensive background screenings, including sex offender and criminal record checks, and may be subject to drug testing. This emphasizes the department's strong commitment to maintaining a safe and trustworthy environment for all employees and clients. The Department of Juvenile Justice values veterans and military spouses, promoting inclusive hiring practices and offering veterans' preference according to Florida statutes. This position may require flexibility with the work schedule to meet the department's needs, highlighting the dynamic nature of this public service career. Located in a supportive and mission-driven environment, the Secretary Specialist position is ideal for individuals passionate about contributing to community justice and youth rehabilitation through dedicated administrative excellence. With a competitive salary and comprehensive benefits, this role represents a stable and rewarding career path within a respected public service agency.

• A high school diploma or its equivalent
• experience using Microsoft programs to perform routine clerical and administrative duties
• experience in clerical and secretarial tasks
• ability to write professionally using proper spelling, grammar, and punctuation
• effective verbal and written communication skills
• ability to manage time and prioritize workload
• ability to operate basic computer software packages and office equipment
• ability to maintain confidentiality and provide excellent customer service
• flexibility with work schedule
• willingness to undergo background checks and drug screening
• valid driver’s license