Receptionist and Office Assistant - Quick Hire!

Highgate Hotels is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Established as a dominant player in the U.S. gateway markets including New York, Boston, Miami, San Francisco, and Honolulu, Highgate has rapidly expanded its presence into Europe, Latin America, and the Caribbean. The company's impressive portfolio of global properties boasts an aggregate asset value exceeding $20 billion, generating over $5 billion in cumulative revenues. Highgate expertly guides properties through every stage of the hospitality property cycle, from initial planning and development to recapitalization or disposition. It is well-known for its creativity and capacity to develop bespoke hotel brands while utilizing industry-leading proprietary revenue management tools designed to identify and predict evolving market dynamics. This approach drives superior performance and asset value maximization. With an executive team composed of some of the hospitality industry's most seasoned hotel management leaders, Highgate remains a trusted partner for top ownership groups and major hotel brands. The company maintains corporate offices across London, New York, Dallas, and Seattle to support its expansive operations. The Receptionist Office Assistant role based in Highgate's New York corporate office offers a unique opportunity to join a prestigious hospitality management firm in a key administrative capacity. This position requires a highly organized, professional, and proactive individual possessing strong written and verbal communication skills, administrative capabilities, and exceptional organizational talent. The role blends front-desk reception duties with hands-on administrative assistance and personal support to the leadership team, ensuring seamless office operations and efficient daily workflow. Candidates must be adept at multitasking, exercising sound judgment, and striking a balance among various priorities in a dynamic work environment. As the Receptionist Office Assistant, the successful candidate will be the welcoming face of the New York corporate office, greeting and assisting visitors while maintaining a polished, professional first impression. Responsibilities include managing complex and frequently changing executive calendars and coordinating meetings and travel arrangements. The position also demands handling confidential business matters with discretion and independent initiative. A high-touch approach to executive support is essential, involving coordination of personal and professional requests such as travel bookings, dining reservations, and special accommodations to enhance the executives’ experience. The candidate will ensure the executive office and related workspace remain orderly and presentable, working with facilities or cleaning staff as necessary. Efficient handling of telephone communications, document preparation, office supply management, and logistics such as courier services and mail processing are integral to this role. Occasional errands and specialized assignments will also be part of the daily activities. Highgate values a candidate who demonstrates professionalism, diplomacy, integrity, and composure under pressure, with the ability to manage multiple priorities efficiently and effectively. The company fosters a supportive and engaging corporate culture, making this position ideal for those looking to advance their career within the hospitality industry’s administrative field. This full-time role within a highly respected company offers competitive salary prospects and the chance to grow in a vibrant, global real estate and hospitality environment.

• High school diploma or equivalent
• prior experience in a receptionist or administrative assistant role preferred
• excellent communication skills
• proficiency in Microsoft Office applications
• strong organizational skills
• ability to handle confidential information with discretion
• multitasking and time management skills
• professional demeanor and appearance
• ability to work collaboratively in a team environment
• willingness to learn and adapt
• positive attitude and reliability