Private Event Coordinator | Full Time | The Baylor Club

This hiring establishment is a prominent venue known for hosting a wide array of private events, ranging from corporate meetings and conferences to special celebrations and large-scale functions. The venue prides itself on offering professional event coordination services that ensure seamless, memorable experiences for clients and guests alike. As a cornerstone in its local market, the organization thrives on delivering exceptional customer service and operational excellence in every event it hosts, making it a preferred choice for private events in the region. The role available is that of a Private Event Coordinator, a pivotal position responsible for overseeing all aspects of event execution within the venue. This role involves developing, coordinating, and managing all activities related to events to ensure flawless operations and client satisfaction. The Private Event Coordinator acts as the central communication hub, relaying vital information between departments, staff, and clients throughout the event planning and execution processes. This position demands a detail-oriented professional with strong organizational and leadership skills, capable of multitasking and handling fast-paced demands. It requires working closely with the Private Events Director to anticipate client needs, provide cost estimates, and coordinate logistics that support successful event outcomes. The compensation for this role ranges from $17.00 to $22.00 per hour, reflecting the importance of the responsibilities and expertise required. This is an hourly wage position under the employment type labeled as "OTHER," suggesting flexibility and potentially unique scheduling arrangements. Full-time employees in this role can enjoy comprehensive benefits, including health, dental, and vision insurance, contributing to their well-being and security. Additionally, the company provides a 401(k) savings plan with matching contributions, enabling employees to plan for their financial future. Paid time off is a key benefit, encompassing vacation days, sick leave, and recognition of 11 holidays, ensuring a balanced work-life environment. Working as a Private Event Coordinator involves dynamic engagement across various operational areas. The role requires thorough preparation and distribution of event data sheets, ensuring that all staff and departments are informed timely. You will be expected to supervise event set-up accuracy, communicate with department heads regarding specific event needs, and assist in coordinating the execution of events from start to finish. The position also entails administrative duties such as preparing expense submissions for event settlements and fulfilling other operational tasks assigned by management. Key skills include competency with Microsoft Office products, the ability to work flexible and demanding schedules including nights, weekends, and holidays, and proficiency in handling multiple responsibilities under time constraints. The position demands intellectual and social acumen, requiring the ability to process detailed instructions and concentrate for extended periods. Leadership qualities are essential, as you will actively direct and motivate a team to complete tasks efficiently. Exceptional interpersonal skills are necessary to foster collaboration, resolve conflicts, and communicate effectively with clients and colleagues. Physically, the role requires extended periods of standing, talking, and mobility around event sites to ensure the needs of clients and staff are met. The work environment is primarily indoors within a venue that can range from quiet settings during preparation to loud atmospheres during active events. This Private Event Coordinator opportunity remains open until January 9, 2026, inviting qualified applicants to join a reputable venue that values professionalism, innovation, and client-centered service in event management. If you are passionate about event coordination and thrive in a multifaceted role with meaningful impact on client experiences, this position offers a rewarding career path with competitive pay and excellent benefits.

• 4-year degree from a college or university preferred
• One year experience in the same or similar position in arenas, convention centers, stadiums or theaters preferred
• Ability to work flexible and sometimes demanding schedules including nights, weekends, holidays and extended hours
• Experience with Microsoft Office products