Operations and Systems Support Coordinator - Quick Hire!

The Operations and Systems Support Coordinator position is a vital role within a dynamic organization focused on operational excellence and regulatory compliance. This company employs a strategic approach to maintain efficient systems and operational processes that uphold the highest standards of internal governance and external regulations. The firm is committed to fostering a safe and productive work environment through collaboration and continuous improvement initiatives. The Operations and Systems Support Coordinator plays a critical role in supporting various departments including Operations, Human Resources, Hospitality, Facilities, Office administration, and Accounting. Reporting to the HR Director, this hourly non-exempt position is designed for an individual with a keen eye for detail and a proactive approach towards operational management. The role demands versatility in managing safety programs, payroll, candidate screening, personnel file security, event coordination, vendor performance audits, office supply management, and compliance with business continuity planning. The coordinator actively supports the company’s commitment to servanthood, joy, accountability, and care, aligning with the core values embedded in every aspect of the company culture. As part of the responsibilities, the coordinator assists in the Health and Safety Program encompassing SDS management, behavior-based safety audits, emergency action planning, and regulatory reporting. This ensures the workplace meets safety standards and supports employee welfare. Additionally, the role involves handling payroll administration and supporting recruitment through candidate screening, managing sensitive personnel files securely, and facilitating new hire onboarding processes which include issuing business essentials such as business cards and uniforms. In hospitality, the coordinator organizes meal planning and catering arrangements for various events, oversees setup and teardown logistics, and handles travel logistics for training, conferences, and trade shows. Facilities management duties include overseeing annual inspection schedules, maintaining vendor databases, managing truck fleet compliance, auditing vendor performance, and assisting with business continuity plans. Office responsibilities cover managing supplies, controlling access for visitors, handling postage and deliveries, coordinating special orders, and administering the office VoIP phone system. The coordinator also supports accounting tasks such as customer and vendor setup in ERP systems and maintaining physical check logs. This role requires strong communication and time-management skills, organizational excellence, and the ability to work independently while fostering teamwork. Proficiency in MS Office Suite and experience in customer service are highly valued. The successful candidate embraces the company’s values of servanthood, joy, integrity, and love, contributing positively to a supportive and efficient workplace environment. This position is ideal for professionals seeking growth in operations support with opportunities to influence organizational success through meticulous coordination and system management.

• A high school diploma or GED
• Two years’ experience or applicable college degree
• Excellent written and verbal communication skills
• Strong communication and time management skills
• MS Office Suite experience strongly desired
• Excellent organizational skills and attention to detail
• Ability to handle customer queries professionally
• Ability to work independently and collaboratively with internal and external customers