Labor Coordinator - San Fernando, CA

Production Resource Group LLC (PRG) stands as the world’s foremost provider of services and solutions in the entertainment and events industry. With an extensive global presence spanning 70 offices across five continents, PRG delivers unparalleled expertise, creativity, and cutting-edge technology to a wide range of projects. These projects encompass sectors such as theatre, film, television, broadcast, concert touring, corporate events, hotels, and staging, positioning PRG as a comprehensive provider for diverse entertainment needs. The company prides itself on innovation, holding 170 patents and over 70 trademarks, which further underscores its dedication to leading advancements within the industry. This position is tailored for an experienced professional tasked with managing technical event staffing for various types of events including concerts, corporate and trade shows, television productions, theater, and sporting events. The role primarily focuses on sourcing qualified staff and managing administrative tasks related to event labor, with a strong emphasis on delivering exceptional customer service internally and externally in line with PRG's core policy. The role requires strong supervisory skills, including management and oversight of event staff, potentially providing on-site supervision to monitor daily operations such as sign-ins, breaks, and meals. Essential duties involve creating and submitting detailed labor estimates based on the client’s needs regarding personnel count and duration. The candidate will be responsible for confirming availability of lead personnel, staffing events using client-preferred crew lists where applicable, and negotiating crew rates to ensure budget compliance while achieving appropriate profit margins. Further responsibilities include dispatching crew confirmations, processing weekly payroll hours, advising clients and project managers on contractual compliance and financial impacts, resolving staffing issues related to crew availability and adjustments, and managing all required documentation such as timesheets, new hire paperwork, and incident reports. The position also involves onboarding new hires into the labor and payroll platforms, scheduling labor requirements within proprietary systems, coordinating travel arrangements for event personnel, and handling associated expense reporting and purchase orders. The candidate is expected to attend weekly market meetings and closely collaborate with sales and project management teams by providing labor cost totals and final billing reports. Understanding and complying with company policies, corresponding with federal, state, and local agencies regarding employees, and demonstrating proficiency with standard office and proprietary software platforms like Microsoft Office Suite and ADP are crucial aspects of the role. Physical demands include the ability to remain stationary for extended periods, occasional lifting of up to 20 pounds, clear vision requirements, and effective communication skills in both verbal and written forms. Travel may be occasionally required to on-site systems and facilities, and a valid driver’s license is mandatory. The position offers a competitive salary range estimated between $70,000 and $90,000, determined based on the candidate’s experience, knowledge, skills, and alignment with the market data. PRG operates as an Equal Opportunity Employer with a drug-free work environment, requiring pre-employment drug screening and participation in E-Verify to verify work authorization within the United States. Summarily, this role is vital for maintaining PRG’s reputation for excellence in technical event staffing and ensuring seamless event operations around the globe.

• Two years of experience supporting labor staffing in an entertainment environment
• Proficient in Microsoft Excel
• Knowledge of Microsoft Word and Outlook
• High school or equivalency diploma
• One year of specialized experience may substitute for one year of college education
• Valid driver’s license
• Ability to multitask and utilize complex payroll information
• Excellent communication and negotiation skills
• Ability to work occasional evenings, weekends, and on-call
• Physical ability to remain stationary and lift up to 20 pounds
• Willingness to undergo pre-employment drug screening
• Compliance with company policies and safety procedures
• Availability to travel occasionally to on-site systems and facilities