In-House Only: Executive Assistant - Mayor's Office

The Unified Government of Athens-Clarke County, located in Athens, GA, is seeking an administrative professional to join the Office of the Mayor. Known for its commitment to serving its community effectively and efficiently, this local government entity offers stable employment with competitive compensation and a comprehensive benefits package. As a government employee, you will be part of a team dedicated to maintaining transparent, organized, and responsive municipal operations that directly impact the lives of residents and local businesses. This position is specifically for current ACCGov employees, and it requires in-house work only, with a salary of $52,980 annually. The role is classified as Non-Exempt under FLSA guidelines and will report directly to the Mayor of Athens-Clarke County. The successful candidate will be employed within a well-established administrative department focused on supporting executive-level functions. With a Monday through Friday schedule from 8:00 a.m. to 5:00 p.m. and occasional evening duties, this role supports a dynamic and fast-paced environment where accuracy, confidentiality, and excellent organizational skills are essential. The administrative support specialist will provide comprehensive assistance to the Office of the Mayor by handling a variety of administrative and legal tasks. Duties include managing correspondence, maintaining calendars, organizing office files, and preparing detailed reports and spreadsheets. The role is highly collaborative and necessitates frequent interaction with staff members, elected officials, government employees, and the public. It also involves maintaining control over office inventory, processing mail and communications, coordinating travel arrangements, and assisting with personnel administration such as payroll and record-keeping. In addition to core administrative responsibilities, this position requires preparing and managing budgets, monitoring expenditures, reconciling purchasing card transactions, and handling petty cash accounts. The employee will also assist in coordinating office communications and ensuring the smooth operation of departmental activities, thereby contributing to the overall efficacy of the Mayor's office. A thorough understanding of local, state, and federal legislation, as well as departmental policies and procedures, is necessary to perform this job successfully. Candidates for this position must possess an associate degree in Secretarial Science or a related field, coupled with at least four years of progressively responsible administrative or executive experience. Alternatively, a commensurate combination of education, training, and experience that equips the applicant with the necessary knowledge and skills will be considered. Valid possession of a driver's license and the ability to obtain or hold a Notary Public status are mandatory. The physical requirements of the job are comparable to sedentary work but involve some movement and the use of office machinery. The ideal candidate will demonstrate strong interpersonal communication skills, the ability to handle confidential information with discretion, and the capability to manage multiple priorities efficiently. Overall, this position offers an excellent opportunity for a skilled administrative professional to contribute meaningfully to local government operations, enjoy a supportive workplace culture, and access extensive employee benefits including health, dental, and vision insurance, paid time off, retirement plans, and career development programs. The Unified Government of Athens-Clarke County embraces equal employment opportunities and fosters an inclusive environment for all staff members.

• Must be a current ACCGov employee
• associate degree in Secretarial Science or a related field with four years of progressively responsible administrative or executive level experience or equivalent combination of education, training, and experience
• valid driver’s license
• ability to acquire Notary Public status
• ability to work Monday through Friday from 8:00 a.m. to 5:00 p.m. with occasional evenings
• regular and predictable attendance
• ability to operate office machinery
• ability to work cooperatively with others
• ability to manage multiple priorities and confidential information
• physical capability to perform sedentary work with occasional lifting up to 10 pounds