Human Resources Executive Asst - Quick Hire!

Hawaii Health Systems Corporation (HHSC) is a prominent healthcare organization in the state of Hawaii, operating an extensive network of public hospitals and clinics. This corporation is dedicated to delivering exceptional healthcare services throughout the islands, providing access to quality medical care in both rural and urban communities. HHSC plays a critical role in supporting the health and wellbeing of Hawaii’s diverse population by working in close alignment with corporate leadership, regional healthcare facilities, state and county agencies, and labor unions. As a large and complex healthcare system, HHSC continuously pioneers best practices in healthcare administration, employee relations, and workforce development, aiming to improve patient outcomes and operational efficiency across its facilities. The Human Resources (HR) Office at Hawaii Health Systems Corporation is central to managing and coordinating system-wide HR activities, including employment, labor relations, compensation, classification, employee transactions, workers’ compensation, benefits administration, and employee training programs. This office partners closely with regional leadership and hospital management to ensure that HR programs align with the organization’s strategic goals and meet diverse workforce needs. The role of the HR Executive Assistant at HHSC is a vital position that provides high-level administrative support to the Vice President and Chief Human Resources Officer (VP & CHRO). This full-time, permanent position demands exceptional organizational and multitasking skills, as it entails coordinating multiple concurrent activities, managing sensitive and confidential information, and facilitating seamless communication between the VP & CHRO and various internal and external stakeholders. The position is located onsite at HHSC headquarters in Honolulu, Hawaii. The HR Executive Assistant is primarily responsible for organizing and facilitating numerous critical meetings, including those involving the Regional Chief Human Resources Officer (RCHRO), Personnel and Compensation committees, and Board-related affairs. This requires preparing comprehensive agendas, gathering and managing necessary documentation, taking minutes, and overseeing video teleconferencing logistics. The role demands a keen sense of prioritization to ensure meetings are scheduled effectively, and that minutes and documents are distributed promptly for review and decision-making. Further responsibilities include managing the VP & CHRO’s complex calendar and scheduling all appointments thoughtfully to optimize time and accommodate urgent matters as they arise. The Executive Assistant also handles communication with employees, partners, and other stakeholders, responding promptly to inquiries and coordinating sensitive correspondence with discretion. Financial administrative duties such as compiling and processing expense reports, managing invoices, and maintaining office filing systems are also key components of the job. This position requires a proactive and detail-oriented individual who can assist with special projects, maintain various departmental application systems (such as certification, contracts, and employee appraisal systems), and support the compilation of local, state, and federal reports. The role also involves providing administrative assistance during HR events, training sessions, committee meetings, and negotiations, as well as covering reception duties and assuming responsibilities for departmental secretarial support when needed. Candidates for this position should possess a high school diploma or equivalent, although a bachelor’s degree is preferred. Applicants should have between three to five years of experience as an Executive Assistant or Administrative Assistant, preferably with a background in human resources. Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel, is required. A valid State of Hawaii driver’s license (Class 3) or a comparable license is mandatory due to some job duties involving transportation and off-site coordination. Ideal candidates will demonstrate exceptional writing, editing, and proofreading skills, strong time-management abilities, and the capacity to maintain confidentiality and handle sensitive information with professionalism. The ability to function efficiently in a fast-paced environment, communicate effectively, adapt to changing priorities, and pay close attention to detail are critical for success in this role. The Hawaii Health Systems Corporation is committed to equal employment opportunities and complies with all applicable state and federal employment laws. This role offers a salary starting at $73,798 annually, commensurate with experience and education. The HR Executive Assistant position represents an excellent opportunity for a dedicated administrative professional to contribute meaningfully to a vital public health organization in Hawaii.

• High school degree or equivalent
• Three to five years of relevant work experience
• Proficiency in Microsoft Office
• Ability to handle confidential information
• Valid State of Hawaii driver’s license or equivalent
• Ability to work onsite
• Excellent organizational and multitasking skills
• Strong communication and interpersonal skills
• Ability to work long and irregular hours when required