Events Manager - Chicago, IL

Arch Amenities Group is a prominent leader in providing comprehensive amenity management, consulting, and wellness services tailored for commercial real estate, residential communities, and hospitality properties across North America. With a strong emphasis on hospitality and wellness, Arch Amenities Group is formed through the strategic acquisition of leading providers who bring decades of valuable expertise and innovative approaches to lifestyle and hospitality experiences. This company focuses on creating engaging, vibrant destinations by transforming spas, fitness centers, event spaces, pools, clubs, and residential amenities into places that promote wellness, social connection, and a sense of belonging. Their mission centers on crafting environments through thoughtful programming, operational excellence, and seamless service where residents, guests, and visitors thrive. As a Special Events Coordinator at Arch Amenities Group, you will play a critical role in the success of various high-quality events including corporate meetings, social gatherings, fundraisers, and community engagements. This non-exempt position reports directly to the Hospitality Manager within the CRE/Residential department, emphasizing a hospitality-focused role with a strong wellness perspective. Your primary responsibility is to plan, organize, and execute events that deliver exceptional guest experiences from initial concept through completion. This entails managing logistics, coordinating vendors, communicating effectively with all stakeholders, and providing onsite event support. The role demands collaboration with internal teams to ensure event goals and brand standards are met while handling important details such as venue selection, catering, entertainment, audiovisual needs, and transportation arrangements. In addition to event coordination and execution, the Special Events Coordinator is expected to oversee the event day operations personally, troubleshoot challenges in real time, and supervise staff, volunteers, and vendors to maintain a high standard of quality control. Maintaining proactive communication with vendors, clients, sponsors, and attendees is essential, including confirming contracts, negotiating pricing, and securing deliverables. The position also involves budgeting responsibilities such as tracking event expenses, adhering to financial limits, and supporting post-event analysis by gathering feedback, preparing recap reports, and identifying areas for improvement. Thorough record keeping and documentation underpin the effectiveness of the role. This position requires a self-motivated individual with excellent organizational and multitasking capabilities, strong verbal and written communication skills, creative problem-solving abilities, and the capacity to work effectively under pressure. The ideal candidate holds a bachelor’s degree in Hospitality, Marketing, Communications, or a related field, with 2 to 4 years of relevant experience in event planning, hospitality, or project coordination. Familiarity with event management tools like Eventbrite, Cvent, or Monday.com is a valuable asset. The role may require flexibility for evening, weekend work, and travel as needed. Arch Amenities Group advocates equal opportunity employment and is committed to providing reasonable accommodations for individuals with disabilities.

• Bachelor's degree in hospitality, marketing, communications, or related field preferred
• 2 to 4 years of experience in event planning, hospitality, or project coordination
• Experience with event management tools like Eventbrite, Cvent, or Monday.com is a plus
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High attention to detail and ability to perform under pressure
• Creative problem-solver and proactive planner
• Ability to work evenings, weekends, and travel as needed