Events Coordinator II - $33 to $49 per HOUR

The Municipal Convention Center is a vital hub for community events, conventions, trade shows, public exhibitions, and various gatherings that contribute significantly to the local economy and social interactions within the city. As a public service establishment, it operates to provide a wide range of event hosting and management services, ensuring that professionals, business organizations, and the general public have access to well-organized and smoothly executed events. The center is equipped with modern facilities designed to accommodate diverse event needs, including catering services, audio-visual equipment, security arrangements, internet connectivity, and emergency support. It is managed by dedicated teams that prioritize operational excellence and exceptional customer experience throughout the event lifecycle. The work environment involves collaboration among various departments such as fiscal management, security, facility services, and client liaison groups, all working towards the successful hosting of each event. The role of Event Coordinator at the Municipal Convention Center is a responsible position that demands a combination of organizational skills, customer service aptitude, and technical know-how. The employee in this role is tasked with coordinating events from initial client consultation through to the event’s conclusion, requiring multitasking abilities and the capacity to work independently under general supervision. The Event Coordinator must engage directly with clients, explaining the center’s policies, discussing service options, and managing expectations to ensure all event requirements are met. Working knowledge of standard operating procedures within the convention center, coupled with strong communication skills, is essential for success in this role. A core aspect of the job involves managing the logistics of events, including the arrangement of services such as catering, security, audio-visual support, internet access, utilities, and emergency personnel. The coordinator acts as the primary liaison between the lessees and the convention center departments and service providers, ensuring seamless coordination and prompt problem resolution both prior to and during events. Responsibilities also include submitting floor plans for fire inspection approval, preparing non-technical drawings using software like AutoCAD, and entering event-related information into designated software programs. This position requires flexibility as the coordinator will need to work on weekends and during irregular hours to meet the demands of scheduled events. Additionally, the role involves conducting safety inspections and reviewing incident reports to maintain a secure environment for all attendees and staff. Familiarity with fiscal procedures is necessary to collaborate with the finance department on ancillary billing and invoicing. Organizational duties include attending planning meetings, site visits, and preparing reports and files related to each event handled. Ideal candidates will hold a bachelor’s degree from an accredited college or university in relevant fields such as public relations, business administration, recreation, mass communications, marketing, hospitality, or similar disciplines. Additionally, candidates should have at least three years of experience in event coordination or meeting planning, preferably within convention centers, conference centers, hotels, or expo halls. Possession of a valid Florida driver’s license may be required, and professional certifications such as Certified Meeting Professional (CMP), Certified in Exhibition Management (CEM), or Certified Venue Professional (CVP) are highly regarded. The position entails evaluation through education and experience verification and includes pre-employment drug testing. Employees should be prepared to work rotating shifts, including nights, weekends, holidays, and overtime as operational needs demand. In cases of emergency declarations by city authorities, the coordinator must be available to support preparation, response, or recovery activities. This comprehensive role offers a challenging and rewarding career path for those interested in event coordination and public service within a dynamic community environment.

• Graduation from an accredited college or university with a bachelor's degree in public relations, business administration, recreation, mass communications, marketing, hospitality or related field
• minimum three years of experience in events coordination or meeting planning at convention centers, conference centers, hotels, expo halls or related venues
• possession of a valid Florida driver's license may be required
• willingness to work rotating shifts including nights, weekends, holidays and overtime
• ability to participate in emergency preparedness activities during city emergency declarations
• drug testing as part of pre-employment process