Events Associate - San Diego, CA

The Old Globe Theatre is a renowned cultural institution dedicated to producing and presenting high-quality theatrical performances in a historic setting. Located in San Diego, California, The Old Globe has long been a leader in the arts community, known for its commitment to fostering artistic excellence, innovation, and community engagement. As a non-profit organization, it plays a pivotal role in enriching the cultural landscape through its diverse seasons of plays, education programs, and community outreach efforts. The Globe operates with a dedicated team and a passionate group of donors, patrons, and artists who support its mission to inspire, educate, and entertain through the dramatic arts. The position open at The Old Globe is for a full-time Events Associate who will work primarily with the Philanthropy Team and the Events Director. This role is integral to the planning, coordination, and successful execution of a variety of events that support donor cultivation and stewardship as well as general institutional events. The types of events managed by the Events Associate range widely, from intimate donor gatherings of 15 people to large-scale celebrations with over 200 attendees, including the prestigious annual Globe Gala. Other events include opening night celebrations, sponsor receptions and dinners, and special occasions supported by various departments within the organization. The role involves significant interaction with multiple teams in the organization, including Artistic and Production Departments, to ensure smooth event operations and the successful presentation of entertainment and staging needs. The Events Associate will be responsible for multiple facets of event management such as designing event experiences, developing and adhering to budgets, managing vendor relationships, and ensuring smooth operational logistics on event days. They will also be trusted with administrative functions like managing RSVPs, attendance tracking via the Globe’s Tessitura database, preparing signage and place cards, and maintaining detailed event files and inventories of supplies. The position requires a hands-on approach, including physical tasks like lifting and carrying up to 40 lbs, and availability to participate in on-site event preparation, implementation, and clean-up. This hourly paid role ranges from $25.00 to $27.00 per hour, contingent on experience, and offers benefits including 401(k) eligibility after the first year of employment. Candidates must be able to pass an applicable background check. The ideal candidate will bring at least two years of event planning and execution experience, preferably within complex non-profit or arts organizations. Experience related to stage management or arts administration may also be applicable as a substitute for event experience. Additional skills such as catering, bartending (with the necessary licenses and certification), and food handling are seen as pluses. A valid California driver’s license and proficiency with Microsoft Word and Excel are required. The candidate must exhibit excellent interpersonal, communication, and project management skills, essential for collaborating across departments and managing multiple event details efficiently. Joining The Old Globe as an Events Associate offers an exciting opportunity to work within one of the leading regional theaters in the United States. The position emphasizes collaborative teamwork, creativity in event design, and a commitment to supporting the philanthropic efforts that sustain the organization’s artistic mission. This role is ideal for professionals passionate about the arts and events who want to contribute to a vibrant theatrical community while developing their event management skills in a dynamic and supportive environment.

• Minimum of two years of event planning and execution experience
• Preferably in a complex not-for-profit organization
• Arts organization experience such as stage management or administration may substitute for events experience
• Must obtain an ABC license for bartending if hired
• Must obtain a food handler’s certificate if hired
• Valid California driver’s license required
• Ability to lift and carry up to 40 lbs
• Must be able to pass applicable background check
• Experience with Microsoft Word and Excel required
• Excellent interpersonal, communication, and project management skills