Event Project Coordinator - Loews Arlington Hotel and Convention Center

Encore is a leading global provider of audio-visual and event production services, delivering innovative and high-quality solutions for a variety of venues, from hotels to convention centers. With a commitment to exceptional service and operational excellence, Encore has established itself as a trusted partner for event planning and execution across the world. The company prides itself on fostering a culture of inclusivity and belonging where every team member is valued for their unique strengths and contributions. Offering competitive compensation and a comprehensive benefits package, Encore supports its employees in both their professional and personal growth. The role of Project Coordinator, Venues at Encore is a vital position within the event production team, focused on the meticulous planning and execution of small events or segments of larger-scale productions. Reporting to a designated Venue Operations lead such as a Director of Event Technology or Director of Operations, this role ensures the seamless and profitable delivery of events by adhering to Encore’s Production Process and Technical Standards. This position requires a balance of project management, client relationship skills, and technical expertise to successfully coordinate production labor schedules, sub-rental requirements, and overall event execution plans. As a Project Coordinator, Venues, you will play a crucial role in working closely with sales and operations teams to confirm event requirements, communicate event plans, and manage on-site changes dynamically. Your responsibilities will include preparing detailed production schedules and coordinating with crew leads, vendors, and venues to ensure all technical and logistical components meet client expectations. This role also entails operational duties such as equipment handling and mentoring team members to elevate the local expertise and experience within the market. In addition to event planning and execution, administrative tasks are integral to this position. These include assisting Venue Operations leaders with event tool analyses, processing post-event documentation such as timesheets and invoices, and identifying training opportunities for enhancing the skills of the onsite and regional workforce. The role demands a high level of organization, communication, and adaptability, as well as the ability to work under pressure while multitasking effectively. The working environment for this position varies between hotel or convention center venues and office settings, with exposure to different noise levels, weather elements, and operational conditions such as working at heights or with electrical components. Flexibility in working hours is essential, as the role may require irregular shifts, including evenings, weekends, holidays, and on-call duties. Appearance and professionalism standards specific to Encore and its venues are expected to be maintained. With an hourly pay range of $24.30 to $29.77, this role’s compensation is competitive and dependent on factors such as location, experience, and specific skills. Encore also offers potential additional earnings through overtime, bonuses, or incentives. Overall, the Project Coordinator, Venues role offers an exciting opportunity for individuals passionate about event technology, client service, and production logistics to contribute to impactful and memorable event experiences within a supportive and dynamic company environment.

• High school diploma
• Minimum 3 years of technical experience in event technology or broadcast industry
• Preferably 2 or more years of administrative and customer service experience
• Strong communication skills
• Proven ability to handle operational logistics
• Capable of multitasking and working under pressure
• Proficient with MS Office
• Ability to understand technical diagrams preferred