Event Planning Coordinator - Quick Hire!

The American Heart Association (AHA) is a renowned non-profit organization founded in 1924, dedicated to reducing cardiovascular disease deaths and improving heart health for people across the United States. Over nearly a century, the AHA has made significant strides in cutting cardiovascular disease deaths by half. Still, the organization acknowledges there is much more work to be done to combat today's critical health challenges. As a leading entity in heart and brain health advocacy, research funding, public health education, and community programs, the AHA strives to advance breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The Association celebrates diversity and works inclusively, committing itself to extend its impact regardless of race, ethnicity, gender identity, religion, age, or abilities. The AHA’s 2028 goal focuses on expanding trusted leadership in cardiovascular and brain health to reach all populations effectively and equitably. The American Heart Association is currently seeking a skilled and energetic Event Planning Coordinator to join its team in Glen Allen, Virginia. This role is crucial in supporting the Central Virginia market’s fundraising campaigns and donor engagement events, which include high-profile events such as the Richmond Heart Ball, Hard Hats with Heart, the VIP Chef's Challenge, and special donor experiences like those within the Cor Vitae Society. This position is office-based with hybrid work flexibility and involves some regional travel including overnight stays. It requires a dynamic, detail-oriented event professional who thrives in fast-paced environments and is passionate about creating memorable experiences that directly contribute to the Association’s mission of saving lives. As an Event Planning Coordinator, you will be central to planning and executing major fundraising and donor events, working alongside internal teams, vendors, and volunteers to ensure every aspect of event logistics is meticulously handled. Your responsibilities will cover event data management, financial tracking, payment processing, and real-time event support, providing on-site leadership during setups, execution, and teardowns. The role demands excellent organizational skills and the ability to juggle multiple priorities while maintaining a customer-service mindset and collaborative communication style. The position is non-exempt, with a 37.5-hour workweek, and the hourly pay range is $22.00 to $27.00, commensurate with experience. The American Heart Association offers a comprehensive benefits package that supports employee well-being, professional development, and work-life harmonization. Benefits include medical, dental, vision, disability, and life insurance, along with a robust retirement program featuring an employer match and automatic contributions. Employees have access to the Association's corporate university Heart U, employee assistance programs, wellness and telemedicine services, and tuition assistance to foster continued career growth. Paid time off starts at a minimum of 16 days per year, with additional paid holidays. The Association fosters an inclusive culture where employees are valued, seen, and heard, encouraging diversity and inclusion throughout the workplace. This role is more than just event coordination; it is an opportunity to be part of a movement that impacts millions of lives by supporting fundraising efforts pivotal to cardiovascular research and community health initiatives. The ideal candidate should be proactive, adaptable, and passionate about contributing to a high-performing team culture focused on mission-driven excellence. If you are eager to apply your talents towards a meaningful cause and work within a supportive organizational culture that values your contributions, the American Heart Association welcomes your application.

• High school diploma or equivalent
• Minimum 3 years experience in event management, project coordination, or administrative support
• Proficiency in Microsoft Office and Canva
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• Ability to work flexible hours including occasional weekends and travel
• Access to reliable transportation
• Ability to lift and/or move large objects with assistance
• Must be 18 years or older
• Pass background check
• Must have a smartphone