Event Planning and Budget Coordinator

Worldwide Events and Experiences is a dynamic team within Apple that brings the essence of the Apple brand to life through a variety of innovative events and experiences. Specializing in global product launches, tailored creator engagements, impactful partner collaborations, and inspiring internal functions, this team is pivotal in showcasing Apple’s products, services, and core values to audiences around the world. Operating at the intersection of creativity and precision, the team comprises professionals with expertise spanning event design, management, operations, broadcast, and production. This diverse blend of skills and backgrounds enables them to craft unique, high-impact events that embody the spirit of Apple’s iconic brand. Worldwide Events and Experiences is committed to delivering seamless, memorable experiences from conception through to execution. As part of this ethos, the team collaborates across various Apple divisions to ensure every live production, keynote, product launch, and hands-on experience resonates deeply with audiences and reflects the company’s commitment to innovation and excellence. The collaborative culture encourages inventive thinking and cross-disciplinary teamwork, inviting creative individuals from multiple fields to contribute and thrive. The Event Planning and Budget Coordinator role is a key position within the Production Services group of the Worldwide Events team. This group supports numerous Apple teams by managing the end-to-end planning, production processes, guest journeys, and the unique operational details that make Apple events extraordinary. Based at the heart of Apple’s campus, including the Steve Jobs Theater and Apple Park Observatory, this role offers the opportunity to work on some of the company’s most high-profile productions. As an Event Planning and Budget Coordinator, you will be responsible for coordinating multiple budget administrative elements integral to the success of these events. Your primary duties will include managing budget tracking, purchase order processing, vendor relationships, labor coordination, and database upkeep. This role demands high organizational skills, sharp attention to detail, and the ability to navigate complex production environments efficiently. It requires someone familiar with theatrical, live event, or production logistics, who can maintain clear communication with internal teams, producers, vendors, and crew members. The position is full-time and offers a competitive salary range between $117,400 and $176,800, reflecting your expertise, experience, and location. Apple’s compensation package is comprehensive, including opportunities for stock ownership and additional benefits. This role also offers the chance to work in a fast-paced, innovative environment where adaptability, strategic thinking, and proactive problem solving are highly valued. Overall, this position is ideal for a motivated, detail-oriented professional with a strong background in budget administration within the live event or production industries. If you thrive in collaborative settings, excel at juggling multiple complex projects, and are passionate about bringing large-scale events to life with precision and creativity, this role with Apple’s Worldwide Events and Experiences team offers an exciting next step in your career journey.

• 5+ years as a budget administrator or coordinator in the theatrical, film, and live event industries
• proficiency with Mac, Excel, Numbers and Keynote
• experience creating or managing budget database systems
• strong organizational skills
• excellent communication skills
• ability to manage multiple projects
• proactive and detail-oriented mindset
• ability to work under pressure
• willingness to travel
• experience with vendor and labor coordination