Event Coodinator | Part-Time | Utah Valley Convention Center

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. The company offers an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Known for its innovation and excellence in venue management, Oak View Group is dedicated to creating extraordinary experiences for both clients and attendees through state-of-the-art facilities and exceptional service. The Utah Valley Convention Center, located in historic downtown Provo, Utah, opened in 2012 and serves as the premiere meeting space in Utah County. It features a perfect blend of modern architecture, flexible meeting spaces, and breathtaking interior and exterior views of the nearby Wasatch Mountains. The convention center’s functional floor plan makes it an ideal venue to host a wide variety of events. It is part of the Oak View Group portfolio, which ensures that each venue benefits from a high standard of management and service excellence. The Event Coordinator position at Oak View Group is a key role within the Convention Center team, supporting multiple departments. This position involves significant administrative responsibilities, assisting Event Managers, and managing Exhibitor Services for tradeshow vendors. This role is hourly, with a pay range of $18.00 to $20.00 per hour, and offers benefits such as 401(k) savings plan and matching for part-time employees. The employment type is other, and the position will remain open until January 9, 2026. An Event Coordinator at Oak View Group is expected to cover front desk reception duties, answer calls, greet clients, process payments, and support the Office Manager. This role requires attending weekly staff and production meetings, performing weekly audits of event diagrams and schedules, and providing feedback to Event Managers. The Event Coordinator also acts as a Manager on Duty during events, primarily in evenings and weekends, coordinating all event details such as audiovisual equipment, food and beverage services, security, electrical setups, and decorations. This role frequently interacts with clients and attendees, managing smaller events independently and working to create event diagrams and communicate needs to the center’s staff. The position demands proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), with training provided on Momentus CRM and CAD programs. A successful candidate will demonstrate excellent customer service practices, operational knowledge of event management, and the ability to work a flexible schedule, including early mornings, evenings, overnight shifts, weekends, holidays, and extended workdays. Excellent communication skills in English, both oral and written, are necessary for collaborating with staff, contractors, and event participants. The role is well suited for candidates with a high school diploma or GED, and coursework from an accredited college or university in facility management, hospitality management, marketing, public relations, business management, or a related field is preferred. Experience in event coordination, convention services, or meeting planning, particularly within convention centers, hotels, sports facilities, or performing arts centers, is highly valued. Oak View Group values diversity and inclusivity, believing these principles drive innovation and excellence. The company is committed to creating an environment that reflects and celebrates diverse communities and is an equal opportunity employer, prohibiting discrimination based on veteran status, race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status under applicable laws.

• High school diploma or GED
• coursework from an accredited college or university with major coursework in facility management, hospitality management, marketing, public relations, business management, or other related field
• experience in event coordination, convention services, or meeting planning preferably with a convention center, hotel, sports facility, performing arts facility, or other multi-purpose public assembly facility
• proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint
• ability to work a flexible schedule including early mornings, days, evenings, overnight, weekends, holidays, and extended workdays
• clear and concise communication in English orally and in writing
• strong customer service skills
• ability to plan, service, and supervise events
• problem-solving skills
• ability to multi-task
• ability to work independently and remain flexible in role