Columbus Botanical Garden is hiring a Private Event

Columbus Botanical Garden is a renowned nonprofit organization dedicated to connecting people with nature through a diverse collection of plants and beautifully designed landscapes. Located in Columbus, Ohio, this garden serves as a vibrant community resource that offers educational programs, member events, public exhibitions, and unique outdoor experiences. The garden’s mission emphasizes conservation, education, and inspiration, fostering an appreciation for horticulture while providing an inclusive and welcoming environment for visitors of all ages and backgrounds. As a 501(c)(3) organization, Columbus Botanical Garden thrives on community support and philanthropic contributions, making it a central hub for botanical enthusiasts and nature lovers alike. The Private Events Coordinator position at Columbus Botanical Garden is a vital role within the garden’s events team, focused on managing private event rentals from inception to completion. This full-time role involves sales, coordination, marketing, and execution of private events such as weddings, corporate gatherings, receptions, and other special occasions hosted on the garden premises. The ideal candidate is highly organized, service-oriented, and sales-driven, with a passion for delivering exceptional guest experiences that align with the garden’s mission. The coordinator collaborates extensively with internal departments such as Education, Visitor Services, and Development, as well as external vendors including caterers, rental providers, and photographers, to ensure seamless event execution. In this role, the Private Events Coordinator manages every stage of the private event lifecycle including proposals, contracts, invoicing, scheduling, and compliance. They also maintain accurate client records in the CRM system and contribute to increased rental income through strategic marketing campaigns, digital content, and market research. An important aspect of this position involves budget monitoring, expense tracking, and supporting department revenue targets, demonstrating financial acumen alongside operational skills. The coordinator oversees the preparation and upkeep of event spaces such as the Adams Farmhouse, ensuring the venue meets high standards for presentation and guest satisfaction. Beyond private event rentals, the coordinator supports Garden-hosted public and educational events, member meetings, and donor receptions, assisting with logistics, vendor coordination, material preparation, and event setup or breakdown. The role demands strong interdepartmental collaboration and effective communication to maintain a high level of organizational efficiency and a welcoming guest experience. The position requires adaptability, professionalism under pressure, and attention to detail, fostering a proactive and solutions-oriented approach in a dynamic environment. Columbus Botanical Garden prioritizes creating an inclusive workplace that values diversity and equal opportunity. The garden is committed to nondiscriminatory employment practices and maintaining a respectful atmosphere for all staff, volunteers, vendors, and clients. This position offers an opportunity to contribute meaningfully to a beloved community institution, combining hospitality skills with environmental passion in a unique botanical setting. Candidates interested in this role should anticipate engaging with various facets of event planning and garden operations while championing the core mission and values of the Columbus Botanical Garden.

• Bachelor's degree or equivalent experience
• Experience in event planning or coordination
• Strong written and verbal communication skills
• Ability to handle multiple projects simultaneously
• Proficient with CRM systems and Microsoft Office
• Flexibility to work evenings and weekends as required
• Ability to lift and move event materials
• Valid driver's license