Apply Today:Event Coordinator-$40000 To $45000 Per YEAR in

The New York State Senate stands as a vital institution tasked with the legislative governance of the state of New York. It plays a critical role in shaping policies, passing laws, and addressing the needs and concerns of New Yorkers through its elected representatives, the Senators. The Senate's operational framework is supported by various departments that ensure seamless functioning of legislative activities, public affairs, and constituent services. Among these, the Senate Events Department holds a significant position in coordinating a wide array of public events and engagements that promote transparency, community involvement, and legislative outreach. This department acts as a hub for event planning, catering to Senators and their staff by organizing public functions, press conferences, hearings, luncheons, meetings, and visual displays. It facilitates the smooth execution of each event by working closely with several internal and external collaborators including graphic designers, media technicians, caterers, and maintenance teams. The position open in this department is that of an Event Coordinator, a multifaceted role requiring a blend of organizational skills, communication ability, and teamwork. An Event Coordinator in the Senate Events Department is responsible for the comprehensive coordination and implementation of event-related tasks. This includes managing event logistics such as obtaining necessary health permits, security clearances, coordinating signage, room layout arrangements, and parking access alongside catering setups. The role requires frequent interaction with various Senate departments to ensure all elements of an event align perfectly with the objectives of the hosting Senator. Duties extend beyond logistic arrangements and involve hands-on responsibilities such as designing visual materials in collaboration with graphic designers, using large-format printers and laminators to produce signage and other visual aids, and meticulously keeping detailed records of event specifics. Event Coordinators must also be adept at handling communications efficiently by promptly answering calls and emails from Senate staff and others involved in the event. As team players, they collaborate with colleagues on brainstorming ideas, solving problems, and assisting with larger, Senate-wide annual events to contribute to the overall success of the Senate's public engagement initiatives. This role demands a committed individual who can attend events in person to guarantee the vision and smooth execution come to fruition. Event Coordinators attend regular meetings to align with management directives and participate in ongoing professional development opportunities. The New York State Senate supports its employees by offering competitive employment terms, a supportive work environment, and a comprehensive benefits package that caters to the health, wellness, and financial security of both employees and their families. In summary, the Event Coordinator position within the New York State Senate is ideal for individuals passionate about public service and event planning, keen to support democratic governance through effective communication and community engagement strategies. This position requires someone who thrives in a dynamic, collaborative setting and is ready to take on the responsibility of delivering impactful, well-organized public events that reflect the legislative priorities and public image of the New York State Senate.

• High school degree or equivalent
• One year of event planning experience preferred