Administrative Associate / Event Coordinator: College of Arts & Sciences, Support Sciences - UTK

The University of Tennessee, Knoxville is a prestigious flagship land-grant university, known for shaping leaders, changemakers, and innovative thinkers since its founding in 1794. It hosts over 38,000 students and 10,000 statewide employees, known as the Volunteers, who embody the university's spirit of leadership and service. UT Knoxville offers more than 900 programs across 14 degree-granting colleges and schools, with a strong focus on research, as indicated by its highest Carnegie classification for research activity. The university maintains significant partnerships with industry leaders and the US Department of Energy's Oak Ridge National Laboratory. The University of Tennessee values its employees as its most important asset, supporting them with career development, coaching, continued education, and a wide array of development and training opportunities. Its commitment to work-life balance, competitive compensation, and fostering a culture of innovation and engagement makes it an ideal workplace. The university is nationally recognized as a top employer for new graduates, large employers, women, and working parents. This position is part of CAS Support Services within the Department of Africana Studies at the University of Tennessee, Knoxville. It is a full-time, onsite role that encompasses wide-ranging administrative, financial, and event management responsibilities specific to the department’s needs. The role focuses on performing administrative duties, managing the office, and assisting with financial planning and oversight of department funds. The successful candidate will also supervise work study students and serve as a liaison between multiple campus units, including interdisciplinary programs and departments that cross-list courses with Africana Studies. A central component of this position involves providing comprehensive support for human resources and faculty needs. This includes coordinating tenure-track faculty searches, managing lecturer appointments, processing personnel changes, and assisting with faculty leave procedures. The administrator will also take charge of preparing and organizing faculty tenure and promotion dossiers in close collaboration with the College office. The role further supports student programs by maintaining statistics on majors and minors, entering course schedules into the university system (Banner), coordinating curriculum submissions, and preparing for accreditation processes such as the annual SACS review. This position also organizes student engagement activities including annual meet-and-greet events and senior exit interviews. Financial responsibilities include assisting in budget creation and financial reporting for departmental projects, processing scholarship requests, reviewing financial reports for accuracy, managing invoices and reimbursements, and overseeing procurement activities. Additionally, this position serves as the coordinator for the Computer Upgrade Program and manages inventory and technology coordination within the department. Event coordination is a major duty, involving planning, organizing, and executing events and meetings for the department. The incumbent will develop protocols and procedures for events, coordinate logistics such as travel, catering, security, and technical support, and maintain communication with all stakeholders before, during, and after events. They will manage event timelines, ensure compliance with university policies, supervise personnel and vendors, and conduct post-event evaluations to improve future efforts. This role demands strong relationship management with both university partners and external vendors. The anticipated salary for this position ranges from $47,000 to $52,000 annually, depending on experience and qualifications. Candidates with an Associate’s degree and 4+ years of administrative and event planning experience or a High School diploma with 6+ years of similar experience are preferred. The University encourages applicants to submit a cover letter, resume, and references for full consideration. This role provides an exceptional opportunity to contribute to the dynamic academic environment at UT Knoxville while enhancing administrative and event management expertise.

• Associate’s degree or high school diploma with relevant administrative experience
• minimum 4 years administrative and event planning experience (for associate’s degree)
• minimum 6 years administrative and event planning experience (for high school diploma)
• excellent leadership skills
• strong communication and teamwork skills
• customer service oriented
• proficiency with office and accounting software
• event planning ability
• budget management experience
• project coordination skills
• ability to multitask and supervise students
• ability to work onsite at University of Tennessee, Knoxville