Admin Assistant 3 - Rio Rancho, NM

The University of New Mexico (UNM) Food Services is a renowned institution dedicated to providing exceptional foodservice experiences across the campus and the wider community. UNM Food acts as the central administrative body managing the foodservice contract that encompasses 16 dining locations, catering events, meal plans, and various retail food experiences designed specifically for the comfort and satisfaction of Lobos on campus. Known for its commitment to quality, reliability, and customer satisfaction, UNM Food Services prides itself on creating an inclusive, welcoming atmosphere where students, faculty, staff, and visitors can enjoy diverse and nutritious dining options. This department is integral in maintaining smooth operations and elevating the overall campus life experience through its well-managed food service system. The role of Administrative Assistant 3 at UNM Food Services is pivotal to the department's success, serving as a key support figure to the management team, specifically reporting directly to the Senior Business Manager. This full-time, regular staff position is graded at level 08 and offers an hourly pay range from $18.09 to $23.27. This administrative professional will bring enthusiasm, organization, and a customer-focused mindset to a fast-paced environment rich with diverse administrative responsibilities. In this dynamic position, the Administrative Assistant 3 facilitates scheduling and organization of meetings, assists with financial reconciliations, manages timekeeping and payroll support, oversees purchasing, and serves as a central communication hub for the department. The role also extends to maintaining compliance with university procedures by managing records, databases, and inventories efficiently. Further responsibilities include logistical support for campus events and activities, deadline tracking for financial and administrative processes, marketing outreach efforts such as updating newsletters and websites, and coordination of the full hiring process. Supporting onboarding and training of new administrative staff or student workers is also a vital component of this role. This position demands exceptional organizational skills, multitasking abilities under tight deadlines, and outstanding customer service skills delivered with a professional and friendly demeanor. The role adheres to additional compliance requirements for those assigned to specific departments such as Athletics, following NCAA regulations, and areas involving patient care or clinical settings, which mandate influenza vaccination. Employees in this role will also be members of the university's labor union and must adhere to collective bargaining agreements. UNM Food Services offers comprehensive benefits including medical, dental, vision, and life insurance plans, as well as tuition remission and dependent education programs, reflecting the department's dedication to the welfare and development of its staff. The Administrative Assistant 3 position requires successful completion of a background check and offers no remote work options, reinforcing the importance of on-campus presence and engagement.

• High school diploma or GED
• at least 5 years of experience directly related to the duties and responsibilities specified
• completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis
• compliance with NCAA rules and regulations if assigned to Athletics Department
• compliance with influenza vaccination requirement if providing services or working in patient care or clinical areas
• ability to pass a pre-employment background check
• ability to work full time on-campus
• union membership as it is a union-represented position