UNIVERSITY EVENTS SPECIALIST - Birmingham, AL

The University of Alabama at Birmingham (UAB) is a premier public research university located in Birmingham, Alabama. Known for its commitment to excellence in education, research, and community service, UAB is a leading institution that offers a robust roster of programs and services designed to educate and empower its students and faculty. UAB is recognized nationally for its quality academic offerings and its dynamic role in advancing healthcare and medical education, notably through its distinguished Heersink School of Medicine. The university fosters an innovative and inclusive environment that supports professional and personal growth, making it a highly regarded destination for students, faculty, and professionals alike. The University Events Specialist position at UAB plays a critical role within the Office of Advancement and the Heersink School of Medicine. This hybrid-eligible role after the probationary period involves planning, coordinating, and executing a variety of professional and special events. The specialist is responsible for managing all aspects of event logistics, including venue selection, catering arrangements, transportation, security, and audio/visual support. Additionally, the University Events Specialist collaborates closely with communications teams to develop invitations, digital and printed materials, and mass communication strategies to ensure highly effective promotion of events. This role demands a proactive and detail-oriented individual who can negotiate contractual agreements, manage budgets, and ensure compliance with catering and service contracts within established financial parameters. The University Events Specialist must foster strong relationships with key stakeholders including faculty, leadership, staff, donors, and other external partners, ensuring that the vision and objectives of every event are carefully understood and effectively executed. Handling over 40 events annually, the position requires adept multitasking, organizational skills, and excellent problem-solving abilities. Working as part of a team, while also demonstrating the capacity for independent work, is essential for success in this role. The University Events Specialist supports not only the advancement office events but also those originating from the HSOM dean's office, which adds a layer of complexity and diversity to the responsibilities. As a pivotal figure in the successful planning and delivery of university events, this position is critical to enhancing the university’s profile, engagement, and relationship-building within the academic, donor, and professional communities. The role offers a competitive pay range of $47,665 to $60,000, reflecting the importance of the position within UAB’s organizational structure. Candidates who excel in organizational, negotiation, presentation, and prioritization skills, along with the ability to multitask, problem-solve, and collaborate effectively, will find this an exciting and rewarding opportunity to contribute to the university’s mission and success.

• Bachelor's degree
• Three years of related experience
• Ability to multitask
• Ability to problem-solve
• Ability to work as part of a team
• Ability to work independently
• Negotiation skills
• Organizational skills
• Presentation skills
• Prioritization skills