Tuscaloosa,AL,USA Administrative Assistant II-Regular

The University of Alabama, renowned for its commitment to excellence in education and research, is seeking a dedicated Administrative Assistant II to support the Department of Civil, Construction, and Environmental Engineering (CCEE) within its Academic Affairs Division. As a prestigious public research university located in Tuscaloosa, Alabama, the University of Alabama prides itself on fostering a dynamic academic environment that nurtures innovation, collaboration, and professional growth. The CCEE department plays a crucial role in training the next generation of engineers and industry leaders, contributing to the advancement of civil, construction, and environmental engineering fields through cutting-edge research and comprehensive educational programs. This Regular Part-time position offers eligibility for benefits and provides an hourly wage between $18.32 and $21.97, reflecting the candidate’s experience and qualifications. The role is essential for maintaining smooth and efficient administrative operations within the department, supporting faculty, staff, and students alike. The Administrative Assistant II acts as a vital liaison, facilitating communication and ensuring the seamless conduct of department activities. The Administrative Assistant II will be tasked with a variety of moderately complex administrative responsibilities fundamental to the department's daily functions. Key duties include managing office correspondence, receiving and routing phone calls, emails, and visitors, and maintaining organized departmental records and databases. The role demands proficiency in standard office equipment and software such as personal computers, copiers, fax machines, Microsoft Outlook, Word, PowerPoint, and particularly advanced Microsoft Excel skills. This position requires excellent organizational abilities and customer service skills to effectively support the department's diverse stakeholders. Additional responsibilities include reconciling P-Card and Concur transactions for faculty and staff and assisting in budget monitoring and data entry to ensure financial accuracy. Event organization is a significant aspect of the role, supporting faculty meetings, Board of Advisors sessions, seminar visits, prospective faculty engagements, and undergraduate student events. The Administrative Assistant II will also provide essential assistance during the ABET accreditation process, contributing to maintaining the department’s high standards of academic excellence. Furthermore, the position involves collaborative work with other administrative staff members, serving as a backup for the Purchasing Assistant and Student Services Assistant when necessary. The successful candidate will demonstrate a high degree of self-motivation, adaptability, and multitasking abilities to thrive in a fast-paced, interruption-prone work environment. Strong written and verbal communication skills and a customer-friendly attitude are essential for fostering a positive departmental atmosphere. This opportunity at the University of Alabama offers a chance to be part of a supportive and inclusive academic community committed to equal employment and educational opportunities. The University actively encourages applicants from diverse backgrounds to apply, ensuring an equitable and discrimination-free work environment. Prospective candidates must successfully complete a background investigation, including social media and internet searches, as part of the hiring process. The Administrative Assistant II position represents a vital role contributing to the smooth operation and continued success of the Department of Civil, Construction, and Environmental Engineering at the University of Alabama.