Special Events Manager - Quick Hire!

The Mint Museum, located in Charlotte, North Carolina, is a prominent institution dedicated to celebrating art and culture through exceptional exhibitions and community engagement. Established as one of the cultural landmarks in the city, the museum serves as a vital resource for education, inspiration, and connection for visitors and local residents alike. The Mint Museum is known for its commitment to excellence in the arts, offering a diverse range of programs, exhibitions, and special events that highlight the importance of creativity and cultural heritage. As a full-time employer, the Mint Museum provides a dynamic and supportive workplace focused on fostering innovation and collaboration within the museum and broader community. Employees enjoy the opportunity to work in an environment that values passion, commitment, and continuous growth. The Special Events Manager at The Mint Museum is a crucial role within the Special Events Department, reporting directly to the Director of Special Events. This position is exempt and full-time, designed for a highly motivated, creative, and detail-oriented professional with exceptional organizational skills. The Special Events Manager is responsible for leading the planning, management, and production of a wide array of museum events, including fundraising galas, corporate functions, tradeshow exhibitions, and conferences. These events are essential for revenue generation, community outreach, and promoting the museum's mission. The role requires someone who can expertly craft event themes, develop detailed event programs, communicate effectively with attendees and corporate donors, and manage vendor contracts and logistics. The position demands outstanding time management skills, with a commitment to responding to inquiries promptly and managing multiple projects simultaneously. The Manager organizes site tours, provides cost estimates, and creates comprehensive timelines and task lists for event execution. Additionally, they lead planning meetings with various internal departments such as housekeeping, security, collections, and exhibitions, ensuring seamless coordination during events. Negotiation skills are essential for managing vendor contracts and securing necessary services including catering and audiovisual equipment. On-site event production and clean-up oversight also fall under the Manager’s responsibilities, along with managing event planners, vendors, and staff involved in the event delivery. To succeed in this role, candidates must have a strong background in event planning with at least three years of experience handling large events of 500 guests or more. Proven ability in revenue generation through events and experience working with VIPs, C-level executives, and celebrities is highly valued. The Special Events Manager must also have excellent communication skills, superior time management, and multitasking capabilities, along with proficiency in budget management and project execution. The candidate should be adept with technology, including Microsoft Office Suite and Caterease, and capable of utilizing social media as part of event marketing strategies. Flexibility to work occasional evenings and weekends is required. Supervisory responsibilities include managing direct reports and third-party contracts, underscoring the leadership aspect of the role. Experience in a museum setting is considered a plus, complementing the cultural and organizational demands of this prestigious position.

• b.a. degree from accredited university
• 3+ years prior experience coordinating large events
• experience with office administration
• proven ability to generate revenue from events
• experience integrating social media into events
• experience managing vip, c-level executives, and celebrities
• excellent communication skills
• superior time management skills
• multitasking abilities
• budget management skills
• negotiation skills
• ability to work independently
• excellent interpersonal skills
• customer service ethic
• experience hiring and managing vendors
• proficient with microsoft suite and caterease