Receptionist/Data Entry Associate - Quick Hire!

Hooper, established in 1913, has developed a strong reputation as an electric power and mechanical contractor, serving both commercial and residential clients across several states. Headquartered in Wisconsin with regional offices in Colorado, Florida, and Ohio, Hooper has built a legacy of quality service, innovation, and dedication to meeting the complex needs of its customers in the power and mechanical industries. The company operates from a new, expansive facility set on 50 acres of scenic rolling topography and woodlands, designed to provide a warm and welcoming environment for its employees and visitors alike. The office features a bright and comfortable workspace, a cafe with a staff kitchen, an outdoor terrace, and a fitness room complete with access to personal training. These amenities reflect Hooper's commitment to fostering a positive, productive, and health-conscious culture for its team members. The role of Accounts Payable and Receptionist at Hooper is integral to the smooth function of the company’s corporate administration and communication operations. This position involves entering invoice data for accounts payable while also serving as the friendly and professional first point of contact for all visitors and phone inquiries. The Accounts Payable and Receptionist is responsible for managing the multi-line automated phone system, greeting visitors warmly, sorting and distributing incoming mail, and maintaining office equipment such as fax machines, copiers, and postage meters. In addition, this role requires supporting various departments through data entry, scheduling assistance, and organizing important paperwork for corporate personnel. The position demands a high level of organizational skills, attention to detail, and the ability to multitask effectively in a dynamic office setting. Candidates for this position should be comfortable managing a high volume of incoming phone calls—over 200 extensions—and handling mail for a large office staff of around 130 employees. The ability to operate and monitor office machinery competently and maintain the neatness and orderliness of reception and mailroom areas is essential. This role also involves updating company phone directories, assisting employment inquiry visitors, and performing various special projects as assigned by management. The physical environment is a typical office setting where repetitive typing and computer use are required, along with occasional bending, twisting, and light lifting. Hooper values professionalism, courteous interpersonal skills, and an understanding of the company’s organizational structure to efficiently route calls and mail. Qualifications ideally include a high school diploma with some post-secondary education, strong verbal and written communication skills in English, and a professional attitude. Hooper embraces diversity and practices equal opportunity hiring, welcoming candidates regardless of age, race, gender identity, disability, or other protected statuses. This position offers competitive compensation and a robust benefits package, reflecting Hooper’s commitment to supporting its workforce and maintaining a positive workplace environment.

• Minimum of a high school diploma and some post-secondary education
• strong English and oral communication skills
• comprehensive understanding of company organizational structure
• courteous, professional, and diplomatic behavior
• ability to operate and comprehend automated phone systems
• comfortable handling 200+ extension phone systems
• ability to sort and distribute mail for 130 employees
• ability to operate fax, copier, and postage meter machines
• able to maintain office supply inventory
• ability to perform repetitive typing and computer work
• able to do light bending, twisting, and lifting
• normal office environment working conditions