Receptionist - Quick Hire!

GEM is a professional services firm known for its collegial and team-oriented culture. The company values enthusiasm, honesty, humility, integrity, and curiosity among its employees and strives to maintain an environment where every team member plays an active role in shaping the workplace culture. GEM fosters a collaborative atmosphere where employees are encouraged to voice their opinions, ask questions, and offer solutions. This culture of involvement is strengthened by team bonding activities such as shared meals, celebrations, firm outings, and community service opportunities. Employees can participate in internal committees like the Community Outreach Committee or volunteer with local nonprofits, embodying GEM's commitment to both internal excellence and external community engagement. The Receptionist position at GEM is a vital front-facing role that acts as the first point of contact for visitors and callers. This full-time, in-office position requires a minimum commitment of 40 hours per week. As a key partner in ensuring the smooth operation of GEM's office, the Receptionist oversees front desk management, vendor coordination, delivery processing, facility support, and administrative assistance. The role demands professionalism, hospitality, and a keen attention to detail. Responsibilities include managing opening and closing procedures of the front desk, greeting visitors and vendors, routing phone calls courteously, handling mail and deliveries efficiently, and maintaining clean and organized reception and common areas. Aside from reception duties, the Receptionist manages office supplies, liaises with vendors and service providers for cleaning, maintenance, and other facility needs, and assists with office projects or renovations. Administrative tasks also form a part of this role, such as coordinating staff luncheons and firm-wide events, providing backup support for administrative tasks, scheduling, scanning, filing, and preparing documents. This role requires someone comfortable with multitasking and prioritizing without constant supervision, who demonstrates excellent interpersonal and communication skills and fluency in English. Physical requirements include the ability to sit for extended periods and occasionally lifting boxes up to 30 pounds. The work environment is a standard office setting, with no travel required beyond commuting to the firm or attending team events. GEM offers an inclusive workplace where every team member’s contribution is valued, fostering a positive space where professionalism meets community-oriented service and a genuinely warm reception experience.

• High school diploma or general education degree (GED) required
• 1-3 years of receptionist, front desk, or office coordination experience, or other relevant customer service or hospitality experience
• Relevant experience in an office or related environment preferred
• Strong customer service orientation
• Comfortable multi-tasking and prioritizing tasks without guidance
• Excellent interpersonal and communication skills
• Demonstrated ability to read, write, and speak English