Meetings and Events Specialist - Quick Hire!

Axogen is a leading medical technology company focused on the restoration of peripheral nerve function, aiming to improve health and quality of life for patients. With a passionate commitment to innovative healthcare solutions, Axogen stands at the forefront of the medical device industry by providing products and services that redefine standards of care in peripheral nerve repair. The company is devoted to fostering a strong and gratifying company culture that encourages professional growth and values unique perspectives among its employees. Axogen operates in an inclusive environment as an equal opportunity employer, promoting diversity regardless of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability, or veteran status. \n\nAxogen offers a dynamic and engaging workplace with a hands-on and personal approach to onboarding that ensures a smooth transition for new hires. Employees benefit from a comprehensive, high-quality benefits package effective from the day of hire, including health, dental, vision coverage, matching 401(k), paid time off including floating holidays, employee stock purchase plans, and educational assistance. This collaborative culture emphasizes a profound impact on patients' lives through teamwork, innovation, and dedication.\n\nThe Meetings and Events Specialist, Medical Education, is a pivotal role within Axogen that demands expertise in event coordination, especially in life sciences and medical education environments. The specialist will coordinate all pre-planning and onsite logistics for a variety of meetings, encompassing national, international, and regional surgeon education programs, fellows’ education, and cadaver labs. This position requires close collaboration with Professional Education Managers, Marketing, and Sales teams to execute regional surgeon education events effectively.\n\nThe role focuses on managing the non-clinical aspects of the customer experience at Axogen’s educational events, ensuring compliance with federal, state, and AATB regulations alongside company and ethical standards. The Meetings and Events Specialist is integral in vendor selection, contract negotiation, budget management, and ensuring events are delivered smoothly and within financial limits. This position demands extensive travel, accounting for 50-70% of the role, including weekend work, reflecting the hands-on nature of event coordination and on-site event management.\n\nSuccessful candidates will be skilled at streamlining event planning processes, managing attendees’ travel and accommodations, coordinating logistics like shipping and audiovisual needs, and handling all regulatory and compliance documentation. Proficiency with event management systems such as CVENT, Microsoft Dynamics CRM, MedCompli, and others is essential. The role offers an opportunity to work in a fast-paced, mission-driven environment focused on professional and personal development while contributing to groundbreaking medical education events that directly impact patient care standards.

• Bachelor's degree in life sciences and/or in a related field
• At least three years' experience in life science event planning including venue selection contract negotiation on-site coordination and compliance documentation and reporting
• Proficiency in Microsoft Office applications
• Strong written and verbal communication skills
• Ability to work autonomously and as part of a team
• Availability to travel 50-70% including weekends
• Event moderator or host experience preferred
• Medical device and/or continuing medical education (CME) event experience preferred
• Track record of vendor negotiation preferred