Join University Of South Florida in Tampa,FL,USA as a Conference And

The University of South Florida (USF) is a leading public research university known for its dedication to academic excellence, innovation, and community engagement. With approximately 16,000 employees, USF stands as one of the largest employers in the Tampa Bay area. The university serves around 50,000 students across multiple campuses including Tampa, St. Petersburg, Sarasota-Manatee, and USF Health, providing a rich and diverse academic environment that fosters development and advancement. Recognized among the top 50 public universities in the United States by U.S. News & World Report and ranked as the best value in Florida, USF is also a proud member of the Association of American Universities (AAU), an elite group representing the top 3% of universities nationwide. The university’s commitment to research and innovation is highlighted by a record $738 million in research funding in 2024 and its status as a top 20 public university for producing U.S. patents, contributing an annual economic impact of more than $6 billion. USF Health’s Morsani College of Medicine is recognized as the number 1 medical school in Florida, further emphasizing the institution’s leadership in education and healthcare. The Meeting & Education Coordinator position is based at USF Health Downtown Campus, which includes key facilities such as the Morsani College of Medicine, Heart Institute, and the Center for Advanced Medical Learning and Simulation (CAMLS). This role is critical in managing and executing a wide range of activities and events at these prestigious medical facilities. The coordinator is tasked with delivering exceptional customer service, fostering strong and enduring client relationships while ensuring seamless coordination of all event-related logistics. The position operates at the intersection of healthcare education and event management, demanding a high level of organizational skills, attention to detail, and the ability to collaborate effectively with various internal and external stakeholders. In this role, the coordinator assists clients with planning, developing, and implementing activities at CAMLS, working closely with marketing teams and vendors to meet client needs and expectations. The coordinator handles all onsite event arrangements, including audiovisual setups, room configurations, catering services, vendor schedules, housekeeping, and shipping and receiving logistics. Effective communication with internal stakeholders ensures all departments are aligned for successful event execution. The position also requires maintenance of Salesforce activity accounts to capture and provide comprehensive logistical information throughout the event lifecycle, from planning through final invoicing. Financial management is a key responsibility, with the coordinator overseeing all financial aspects related to activities, tracking expenses, managing vendor invoices, and utilizing digital management systems such as Delphi, QuickBase, and WFRn for activity reconciliation. Administratively, the role involves enforcing policies related to tissue and animal utilization, maintaining organized electronic event files, and facilitating agreements between CAMLS and clients, including hotel contracts and detailed course budgets. The coordinator also supports conference planning, promotional material development, grant solicitation and reconciliation, and exhibitor maintenance. This position requires a bachelor’s degree in communication, marketing, public relations, hospitality management, business management, digital media, or a related field along with two years of relevant experience, or a master’s degree in the same fields, or an equivalent combination of education and experience. Experience with USF HPCC CAMLS policies and procedures and familiarity with digital management systems like Delphi, Salesforce, QuickBase, and WFR are preferred. Employees at USF enjoy a comprehensive benefits package including medical, dental, and life insurance, retirement options, tuition programs, generous leave policies, and various employee perks. The university is committed to equal employment opportunities and supports a diverse and inclusive workplace, maintaining affirmative action programs for veterans and individuals with disabilities. This is a dedicated role for those passionate about delivering outstanding service in an educational healthcare setting, contributing directly to the advancement of medical learning and community health initiatives at USF.

• Bachelor’s degree in communication, marketing, public relations, hospitality management, business management, digital media, or related field
• Two years of experience in related positions, or master’s degree in related fields
• Or equivalent combination of related education and experience
• Four years of direct experience may substitute for a bachelor’s degree
• Experience with USF HPCC CAMLS policies and procedures preferred
• Knowledge of digital management systems such as Delphi, Salesforce, QuickBase, or WFR
• Strong organizational and communication skills
• Ability to manage multiple tasks simultaneously
• This position is not eligible for Visa sponsorship