Front Desk Associate - Quick Hire!

HBK Lawyers is a well-established law firm known for its dedication to providing highly professional legal services with a client-centered approach. With a strong commitment to excellence and integrity, the firm specializes in labor and employment law, prominently serving clients with expertise in California Labor Code and related regulations. HBK Lawyers upholds a reputation for offering personalized and thorough legal support, fostering a welcoming and professional environment for clients, visitors, and staff alike. Operating primarily as a traditional law firm, HBK emphasizes direct client interaction, confidentiality, and adherence to legal standards that ensure trust within the communities they serve. The role of Front Desk Associate at HBK Lawyers is pivotal, acting as the firm's first point of contact and ensuring a seamless experience for every client and visitor who enters the office. This full-time position offers an hourly wage ranging from $20.00 to $25.00, reflecting the importance of the responsibilities undertaken. Working in person at the firm’s office, the successful candidate will contribute to the operational smoothness and client satisfaction by managing various front desk and administrative duties. Essential to the role is a professional demeanor combined with strong organizational skills, excellent communication capabilities, and a personable approach. The Front Desk Associate will greet clients, visitors, and vendors, ensuring that all receive courteous and professional assistance. They manage phone calls efficiently, including screening, directing, and taking messages while scheduling meetings and appointments, which are critical functions to maintain firm workflow and client engagement. Additionally, the role involves overseeing the reception area and conference rooms, guaranteeing meeting spaces are organized and fully equipped. Beyond front-facing duties, the role demands strong administrative support skills. This includes handling incoming and outgoing mail, monitoring email inquiries, maintaining attorneys’ calendars, assisting with client intake documentation, and performing general clerical work such as filing, scanning, and ordering office supplies. The associate also plays a role in maintaining office security procedures by managing visitor logs and troubleshooting office equipment. Given the sensitive nature of legal matters, the Front Desk Associate must uphold the highest standards of confidentiality and ethics. Handling client information with discretion and complying with the firm’s strict data protection policies are non-negotiable standards within this position. Further, knowledge of labor and employment laws and familiarity with case management software enhances the capability to support the firm’s legal staff effectively. Ideal candidates will bring at least one to two years of experience in receptionist, customer service, or administrative roles, preferably within legal or professional services. Proficiency with Google Suite or Microsoft Office applications is essential, while experience with case management platforms such as Clio is advantageous. Outstanding communication skills, the ability to multitask, strong organizational aptitude, and a client-first attitude are required to thrive in the fast-paced environment of HBK Lawyers. The firm values integrity, discretion, and problem-solving abilities, expecting its Front Desk Associate to work independently and collaboratively to achieve operational excellence. In addition to competitive pay, HBK Lawyers offers a comprehensive benefits package including health, dental, and vision insurance, 401(k) with matching contributions, and a retirement plan. These benefits support the well-being and future security of employees, underscoring the firm’s commitment to a supportive and sustainable work environment.

• High school diploma or equivalent required
• Associate or Bachelor's degree preferred
• Ability to sit at a desk for extended periods
• Ability to occasionally lift up to 20 pounds
• Ability to multitask and prioritize work in a fast-paced environment
• Exceptional verbal and written communication skills
• Proficiency in Google Suite or Microsoft Office Suite
• Experience in a receptionist or administrative support role
• Knowledge of labor and employment laws is preferred
• Ability to handle sensitive information confidentially