Executive & Board Liaison - Apply Now!

Filoli is a renowned historic estate that masterfully blends rich history with a vibrant and engaging future. Located in a beautiful and serene environment, Filoli is dedicated to connecting people with nature, beauty, and shared stories. The organization is deeply committed to upholding values such as integrity, collaboration, inclusivity, and stewardship. At its core, Filoli focuses on creating meaningful experiences for the community while supporting strategic initiatives, including a significant capital campaign aimed at enhancing access to nature. This prestigious estate offers a work environment that is not only inspiring due to its historic significance but also forward-thinking in its approach to community engagement and organizational excellence. The culture at Filoli encourages innovation, welcomes diversity, and promotes a collaborative atmosphere where every team member contributes to the overarching mission of preserving and enriching this treasured landmark. The Executive & Board Liaison position at Filoli is a pivotal role designed to provide comprehensive executive-level administrative support while serving as a vital link between the CEO, Executive Team, and Board of Directors. Reporting directly to the Chief of Staff, this full-time role offers a flexible schedule within an office situated in a stunning historic house, with an annual salary ranging from $86,000 to $100,000 depending on experience. The ideal candidate will be highly organized, discreet, and proactive, capable of managing complex scheduling, sensitive communications, and strategic documentation essential to the smooth operation of the leadership team. As the operational partner to the Chief of Staff, the Executive & Board Liaison plays a strategic role in ensuring effective communication flow and alignment across Filoli's top leadership bodies. This role requires a unique blend of skills including meticulous board governance, executive support, and project management. The liaison is responsible for managing the CEO’s calendar, preparing detailed briefing materials for executive engagements, and handling all logistical details such as travel and expense reporting. In supporting the Board of Directors, this role coordinates all board inquiries and meeting logistics, drafts accurate meeting minutes that reflect organizational decisions, manages governance records through CRM tools, and partners with the Development team to provide high-level concierge services for board members. Furthermore, the position includes institutional administrative responsibilities such as conducting research on governance best practices, managing compliance calendars, and overseeing trademark documentation and renewals. The Executive & Board Liaison must possess excellent judgment and the ability to maintain confidentiality when dealing with sensitive information. This role is ideal for someone who thrives in a dynamic, entrepreneurial environment and excels at balancing multiple priorities with a high level of professionalism and discretion. To be successful, the candidate should have at least five years of experience providing high-level administrative support to C-suite executives and supporting board activities, strong organizational and communication skills, and advanced proficiency in digital office tools. A Bachelor’s degree or equivalent experience is preferred alongside a valid Driver’s License. This opportunity offers not just a job but a chance to be an integral part of Filoli’s leadership team, shaping the future of a world-class historic estate and contributing to its mission of connecting history with a vibrant future.

• Minimum of 5 years of professional experience supporting C-suite executives
• Experience managing calendar and complex scheduling for senior leadership
• Proven ability to handle sensitive and confidential information with discretion
• Strong research and analytical skills
• Excellent communication and interpersonal skills
• Technological proficiency with Google Workspace and Microsoft Office
• Availability to work a flexible schedule including occasional off-hours
• Valid Driver's License