Events Specialist - $60000 to $70000 per YEAR

AAA Western and Central New York is a distinguished organization dedicated to providing exceptional automotive, travel, insurance, and related services to its members. Renowned for its commitment to quality and member satisfaction, AAA Western and Central New York focuses on delivering safety, security, peace of mind, convenience, and value to its loyal membership base. Recognized frequently as one of the best and healthiest workplaces in the Western and Central New York regions, the company fosters a culture of compassion, empathy, and outstanding service through its Associates. This environment not only nurtures professional growth but also emphasizes work-life balance, supported by flexible work schedules and comprehensive benefits. AAA Western and Central New York is steadfast in its mission to be the most trusted provider for its members, continually strengthening its brand by offering high-quality products and unparalleled customer service. The role available at AAA Western and Central New York is an Event Coordinator position that plays a pivotal part in orchestrating various events that align with the company’s mission and brand standards. This position involves the comprehensive planning and management of AAA-hosted events, marketing sponsorships, partnerships, internal company functions, and philanthropic initiatives. The Event Coordinator will oversee all aspects of event execution from timeline and budget management to vendor negotiations and stakeholder communication, ensuring a seamless and engaging experience for all involved. The role requires a detail-oriented and proactive professional who can adeptly handle multiple events simultaneously, adapt to fast-changing environments, and work collaboratively with internal teams like Marketing and Digital departments. With a starting salary range of $60,000 to $70,000, this full-time role demands flexibility in work hours, including availability for evenings, weekends, and holidays as event schedules dictate. Extensive benefits are offered, including medical, dental, life, and AD&D insurance, 401(k) plans with company match, tuition reimbursement, paid time off, company-paid disability insurance, and exclusive AAA membership benefits. This opportunity is ideal for candidates with 3 to 5 years of experience in event planning or coordination seeking to contribute to a reputable and member-focused organization while advancing their career in a supportive and vibrant workplace.

• Bachelor's degree in marketing or related field
• 3 to 5 years of experience in event planning or coordination
• Familiarity with event registration platforms and digital marketing tools
• Experience working with vendors, venues, and cross-functional teams
• Proven ability to manage multiple events and deadlines simultaneously
• Excellent organizational and time-management skills
• Strong understanding of CRM, ESP, PM and social media platforms
• Strong written and verbal communication abilities
• Detail-oriented with a focus on quality and consistency
• Ability to problem-solve and adapt quickly in dynamic environments
• Collaborative mindset with a member-first approach
• Must be able to work evenings, weekends, and holidays as event needs dictate
• Some travel across club territory may be required dependent on event locations
• Ability to perform routine office tasks including operating a computer, sitting, filing, and communicating on the phone
• Ability to perform travel physical functions including sitting in airplanes and driving for long periods
• Must be able to lift, carry, push, and pull up to 30 lbs