Events Services Coordinator - Quick Hire!

The Henry B. Gonzalez Convention Center, located at 900 E Market Street in San Antonio, TX, is a premier venue known for hosting a wide variety of events including conventions, shows, meetings, concerts, galas, and exhibits. This convention center is integral to the city’s vibrant event-hosting industry and plays a pivotal role in attracting diverse groups and industries to San Antonio. As a city-owned facility, it combines historic significance with modern amenities, offering large, flexible spaces and state-of-the-art services to meet the intricate needs of its clients. The center is managed with a focus on exceptional service, operational efficiency, and ensuring a safe and welcoming environment for all events held there. The role available at the Henry B. Gonzalez Convention Center is that of an Event Coordinator. This position is essential in planning, organizing, and coordinating various events hosted at the city’s convention facility. The Event Coordinator will work under direction but will have responsibilities that include organizing set-up requirements, coordinating contracted services such as catering, audiovisual support, and decorating, and ensuring compliance with health and safety regulations. Working primarily in an office environment, the coordinator will also oversee functional supervision of assigned staff and interact with customers to ensure their needs are met seamlessly. The coordinator's role is critical to the success of each event, requiring a high degree of organizational skills, attention to detail, and an ability to juggle multiple tasks in a dynamic setting. The work schedule is varied, including days, nights, weekends, rotating shifts, and holiday shifts, responding flexibly to the business needs of the convention center. The coordinator is responsible for overseeing every detail from ensuring that equipment is available and in working order to coordinating with security personnel and labor crews. This role is hands-on, involving communication and collaboration with caterers, decorators, and other vendors to deliver flawless events. Additionally, the Event Coordinator promotes city facilities to convention executives and planners, inspiring future bookings through detailed presentations and facility tours. Key aspects of the position include preparing detailed event set-up instructions, managing billing and reports, and acting as a liaison between clients and service providers. The ideal candidate will possess knowledge of basic accounting, policies and procedures related to city venues, and contractor guidelines. Strong computer skills and the ability to operate office equipment proficiently are also necessary. This role demands excellent communication skills and the ability to maintain effective relationships with coworkers, supervisors, and the public. This is an excellent opportunity for someone with a background in event management or a related field, who enjoys working in a fast-paced environment that requires adaptability and comprehensive organizational expertise. Whether planning multiple high-level projects or managing varied event requirements simultaneously, the coordinator will be pivotal in ensuring that each event at the Henry B. Gonzalez Convention Center is executed smoothly and successfully throughout the year.

• Bachelor's degree from an accredited college or university
• Experience in managing multiple events for various settings and clients
• Experience in simultaneously managing multiple high-level projects
• Knowledge of basic accounting principles and practices
• Knowledge of caterer's responsibilities to help coordinate all meal functions
• Knowledge of contractor's guidelines and building policies
• Ability to operate a computer keyboard and other basic office equipment
• Skill in utilizing a personal computer and associated software programs
• Ability to coordinate security for clients
• Ability to coordinate between service suppliers and clients
• Ability to meet work schedules and work independently
• Ability to plan, coordinate, and implement various types of events and activities
• Ability to assess clients' needs and develop plans suited to meet those needs
• Ability to interpret and apply City policies, procedures, rules, and regulations
• Ability to communicate effectively
• Ability to establish and maintain effective working relationships with coworkers, supervisors, and the general public
• Must receive satisfactory results from pre-employment drug testing and background checks