Assistant Event Coordinator - Quick Hire!

The Town of Vienna, renowned for its commitment to fostering a vibrant, inclusive community, invites applicants to join its dedicated Parks and Recreation Department as a full-time Assistant Event Coordinator. Located in a thriving and historic area, the Town of Vienna offers residents and visitors alike access to a diverse range of recreational activities and community events that enhance quality of life and promote a strong sense of belonging. As an integral part of the municipal government, the Town focuses on delivering exceptional service, teamwork, and continuous improvement. The department's mission includes creating experiences that encourage recreation, health, well-being, and social connection for all demographic groups. The Parks and Recreation Department is known for staging over 120 special community events annually, ranging from festivals and concerts to parades and seasonal celebrations such as Halloween and the 4th of July, as well as signature events like the Vienna Photo Show and Contest and the Summer on the Green Concert Series. The Assistant Event Coordinator position, classified as Pay Grade 122 with a salary range of $77,843 to $125,327, plays a pivotal role in supporting, developing, and executing these events. This administrative and professional role requires creativity, organizational excellence, and strong interpersonal skills to ensure all events are engaging and inclusive. The role focuses on planning detailed event logistics, securing permits and safety compliance, managing vendor and performer relationships, coordinating part-time staff, and participating in sponsorship and marketing activities including social media outreach. The individual will also manage budgeting components and event data to optimize program effectiveness and fiscal responsibility. This role operates under the direct supervision of the Superintendent of Events and Culture but affords autonomy and leadership opportunities, such as acting as Manager on Duty during events when the Superintendent is unavailable. The Assistant Event Coordinator will collaborate closely with community organizations, local businesses, and other Town departments to build partnerships that enhance the quality and reach of event programming. Weekend, evening, and holiday work is occasionally required, reflecting the dynamic and hands-on nature of event coordination. Beyond the logistical and operational duties, the position demands a commitment to continuous professional development through participation in conferences, trainings, and membership in professional organizations. The successful candidate will be instrumental in fostering a welcoming community atmosphere while managing complex event operations that require sound judgment, data management, and strict adherence to safety and regulatory standards. Overall, this is an outstanding career opportunity for someone passionate about event management, community engagement, and public service. It offers a platform to contribute to a vibrant locality known for its strong sense of community and active lifestyle, while working within a supportive and progressive municipal environment. Candidates must be committed to delivering unparalleled customer service and embracing the Town of Vienna’s values of inclusion and excellence.

• Bachelor's degree in hospitality, recreation, events management, marketing, or business
• 1 to 3 years of experience in event planning, development, or hospitality
• Valid State driver's license
• Ability to obtain CPR and First Aid certifications
• Must submit a resume and cover letter with application
• Must satisfactorily complete a background check
• Successful completion of a drug test upon conditional offer
• Availability to work some nights, weekends, and holidays
• Willingness to perform physical tasks including setup and teardown
• Ability to communicate effectively and work independently under supervision
• Commitment to the Town's equal opportunity policies