Advising Administrative Support Coordinator - Salinas, CA

California State University, Monterey Bay (CSUMB) is a dynamic public university located on California's Central Coast, known for its commitment to student success, diversity, and community engagement. CSUMB is part of the California State University system, the largest four-year public university system in the United States, serving approximately 460,000 students annually. With a student population of over 7,000, the university is both a Minority Serving Institution and a Hispanic Serving Institution, emphasizing inclusive excellence and multicultural perspectives. The campus environment offers a scenic and inspiring setting near the shores of Monterey Bay, with access to recreational areas ranging from Big Sur to Santa Cruz. CSUMB's mission is deeply rooted in experiential learning, service learning, and fostering a global and diverse perspective among its faculty, staff, and students. The university is also focused on sustainability and aims to achieve carbon neutrality by 2030. The Advising Administrative Support Coordinator position at CSUMB plays a crucial role within the Center for Advising and Student Success (CASS). Reporting to the Director of Advising and Student Success, this full-time staff role involves comprehensive administrative support and coordination duties that contribute to the smooth operation and success of the center's programs and services. The position includes managing office operations such as coordinating supply orders, room reservations, and campus work orders, liaising with internal departments and external vendors, and maintaining documentation of workflows and office procedures to enhance transparency and efficiency. This role is also responsible for event coordination, which includes planning, marketing, and facilitating workshops and events focused on student success and advising. The coordinator manages various aspects of event logistics, including venue bookings, participant registration, vendor communications, and compliance with safety protocols. Additionally, the coordinator supervises student assistants, providing training and oversight to ensure high-quality support for the center's activities. Communication coordination is another vital aspect of this role, encompassing the preparation and dissemination of newsletters, managing department websites, and handling outreach campaigns through email and social media platforms. The position also supports budget tracking and reconciliation across multiple accounts, working closely with the Dean's office to ensure financial accuracy and adherence to university policies. Candidates applying for this role should bring a strong foundation in office administration, excellent organizational abilities, and clear communication skills. Proficiency in Microsoft and Google office software, experience with communication campaigns across various platforms, and knowledge of budget tracking are essential. Preferred candidates will have prior experience in event planning, working with CRMs such as Salesforce Student Success Hub, and demonstrated success in managing multiple projects under shifting priorities. CSUMB values candidates who are proactive, detail-oriented, and capable of exercising sound judgment and discretion. The position is integral to maintaining a high level of service and efficiency within the advising center, contributing directly to student success and the university’s strategic goals. The anticipated hiring salary is approximately $4,367 per month, with comprehensive benefits including health, dental, vision, retirement plans, and access to affordable housing near the campus. This role requires flexibility to occasionally work evenings or weekends and compliance with university policies, including those related to confidentiality and mandatory reporting.

• High school diploma or equivalent
• Several years of related office work experience
• Fully functional knowledge of standard office procedures
• Ability to handle multiple priorities and projects independently
• Ability to interpret and apply policies and procedures
• Strong judgment and discretion
• Ability to troubleshoot office administration problems
• Effective interpersonal and negotiation skills
• Ability to compose and present reports
• Compliance with background check and CSU employment policies
• Ability to work occasional evenings or weekends
• Must comply with confidentiality and mandated reporting requirements