Administrative Assistant, Performing Arts Center

College of The Albemarle (COA), located in Elizabeth City, North Carolina, holds the distinguished title of being the state's first community college, having been established in 1961. COA has a long-standing tradition of excellence in education and community engagement, serving the seven-county area in northeast North Carolina through its four campus locations. COA offers quality college transfer programs and career and technical education to its diverse student population. As a crucial educational institution in the region, COA dedicates itself to transforming lives by inspiring and empowering individuals and communities to achieve their full potential through accessible and comprehensive educational opportunities. We are currently seeking a highly organized and proactive Administrative Assistant for our Performing Arts Center (PAC) at COA. This role is vital in ensuring smooth operations of the PAC by handling a variety of administrative, operational, and event coordination duties. The Administrative Assistant will work closely under the supervision of the PAC Manager and will support the performing arts department in multiple ways, including scheduling, ticket administration, customer service, communications, and event logistics. The Administrative Assistant, Performing Arts Center, manages essential office functions such as answering phones, managing mail, maintaining office supplies, and assisting with correspondence. This position plays a key role in facilitating ticket sales for performances and events, including phone, mail, and online sales. Scheduling performances, rehearsals, and meetings for students, faculty, and visiting artists are a critical aspect of the job, ensuring all events are well-coordinated. The Assistant will collaborate directly with the PAC Manager to ensure events and activities are adequately staffed and supported. Additionally, the Administrative Assistant serves as a primary point of contact, responding to inquiries from students, faculty, and the public while managing both internal and external communications. Responsibilities include managing facility contracts for the PAC and other venues at COA’s Elizabeth City campus. Event logistics such as ticketing, setup, vendor coordination, and supervision of groups using the facility are essential components of this role. Ensuring that the technical needs of events — like audio-visual and internet access — are met, coordinating materials and equipment delivery, managing housekeeping and security schedules, and placing detailed work orders for setups and breakdowns are part of the daily responsibilities. The position also requires maintaining records and databases related to productions, budgets, and departmental activities. The Administrative Assistant supports the manager in tracking expenses, processing invoices, and managing budgets effectively. Flexibility to support technical crew duties relating to lighting, audio, video, and stagehand assistance is expected as needed. The candidate must be detail-oriented, resourceful, and customer-service focused to succeed in this dynamic environment. This position is open until filled, with a priority review date of October 24. It is subject to the availability of budgeted funds and accepts applications accordingly. It offers an excellent career opportunity within a supportive educational environment, contributing to the vibrant cultural life of the COA community.

• associate's degree or equivalent work experience
• 1-2 years of administrative experience
• strong communication skills
• proficiency in office software
• ability to manage multiple tasks
• customer service experience
• flexibility to work evenings or weekends as needed