Administrative Assistant | Part Time | Greensboro Aquatic Center

The hiring organization is a professional facility that operates within the events and convention industry, focused on providing top-tier services to clients who utilize their event spaces for various functions. It is a well-established facility known for hosting a wide spectrum of events such as conferences, meetings, exhibitions, and social gatherings. The company prides itself on offering exceptional customer service, streamlined booking processes, and a well-maintained physical environment to ensure that all events run smoothly and successfully. This particular job opening is for an Administrative Assistant position, a crucial support role designed to facilitate the smooth operation of the department and executive leadership by handling essential administrative tasks. The company offers an hourly wage of $15 for this role. For part-time employees, an attractive benefit includes access to a 401(k) savings plan with matching contributions, providing a valuable opportunity for retirement savings. The position is ongoing, meaning applications are welcomed continuously with no fixed deadline for submission. The Administrative Assistant’s responsibilities are broad and integral to the day-to-day functioning of the department. This role serves as the first point of contact for potential users of the facility, assisting in inquiries, coordinating event bookings, and managing communications effectively. Duties include preparation and review of event license agreements and related materials to ensure accuracy and completeness, as well as follow-up with clients regarding deposits, insurance, and other contractual requirements. Managing and updating a computerized event booking and management system is also a key part of the role, along with maintaining organized event files and documentation. Additionally, the role involves participating in operational meetings, supporting general administrative tasks such as answering phones, scheduling meetings, managing correspondence, and maintaining office supplies. An important emphasis is placed on preparing reports, presentations, and other documentation as needed to support executive leadership. The Administrative Assistant must also organize and maintain both physical and digital filing systems to ensure easy access and efficient workflow. Other duties include coordinating travel arrangements, handling mail and deliveries, contributing to the planning and execution of internal meetings and staff events, and striving to improve operational processes continually. The role calls for a proactive individual who can work cooperatively with team members to deliver seamless customer service and improve departmental efficiency. In summary, this position offers an excellent opportunity for professionals with administrative support experience looking to thrive in a facility management environment within the events industry. The role is ideal for candidates who are detail-oriented, communicative, and eager to learn and contribute to the ongoing success of the facility and its team.

• High school diploma or G.E.D. required
• minimum of two years of increasingly responsible experience in an administrative support position
• intermediate computer skills
• proficient in Microsoft Office applications
• ability to communicate clearly, accurately and concisely in the English language, both orally and in writing
• ability to prioritize work and effectively resolve workload issues