Administrative Assistant - Killeen, TX

AdventHealth Central Texas and AdventHealth Rollins Brook are part of a reputable healthcare network dedicated to providing exceptional medical services to the communities in Bell, Coryell, and Lampasas counties in Texas. Located in the heart of Texas, this healthcare organization has established itself as a leader in the regional healthcare landscape, continually reinvesting in technology, advanced healthcare services, and facility improvements to deliver the highest standard of care. With a team of more than 1,000 employees, AdventHealth Central Texas and AdventHealth Rollins Brook emphasize a mission centered around Extending the Healing Ministry of Christ, which means fostering multi-dimensional healing — physical, emotional, and spiritual — for patients and community members alike. Beyond its commitment to healthcare excellence, AdventHealth Central Texas and Rollins Brook promote an inclusive culture that values the well-being of its staff and their families by offering competitive salaries, comprehensive benefits starting on day one, and abundant career development opportunities. The organization is recognized for creating a supportive working environment where employees can thrive professionally while growing spiritually and contributing meaningfully to the community. This unique blend of healthcare innovation, community focus, and employee support positions AdventHealth Central Texas and Rollins Brook as a premier employer in the region. The role of Executive Administrative Assistant under the supervision of the Office Manager/Executive Administrative Assistant is a vital position responsible for ensuring smooth and efficient operations within the Administration Office. This full-time, day shift position, located at 2201 S Clear Creek Rd, Killeen, TX 76549, requires a proactive individual to manage various administrative and clerical functions. The successful candidate will serve as a central point of contact for the executive team by establishing and maintaining professional relationships with customers, vendors, and internal departments. They will be expected to handle phone calls, manage mail distribution, organize meetings, and communicate across departments in a fast-paced environment. Their role significantly supports the administrative efficiency of the executive leadership and contributes to the overall operational effectiveness of the Administration Office. The Executive Administrative Assistant will perform detailed clerical tasks that include composing and typing official correspondence, preparing meeting agendas, assembling necessary packets, taking and transcribing meeting minutes, proofreading documents, and maintaining an organized calendar for executives. Additionally, this individual will be responsible for overseeing mail and fax distribution, greeting visitors and staff with professionalism, and ensuring the office supply inventory is maintained. They may also participate in event planning and preparation of presentations, reinforcing the smooth communication and operation of administrative activities. This role calls for strong organizational skills, attention to detail, and excellent communication abilities to handle diverse and competing priorities efficiently. In return, AdventHealth Central Texas and AdventHealth Rollins Brook provide an enriching workplace where employees gain access to extensive benefits from day one, including paid days off, student loan repayment programs, career development options, and mental health and wellbeing resources. The organization values its employees by fostering a culture of collaboration, respect, and professional growth, offering them the tools and support needed to succeed personally and professionally. Joining this team means becoming part of a community that believes in holistic care and extends healing in body, mind, and spirit while being part of a larger mission dedicated to making a meaningful difference in Central Texas.

• High school graduate or equivalent
• Previous administrative assistant experience
• Strong organizational and communication skills
• Ability to maintain confidentiality
• Proficiency with office software like Microsoft Office
• Ability to handle multiple tasks and prioritize effectively
• Professional demeanor
• Previous experience supporting executive leadership preferred
• Previous experience in healthcare organization of similar size preferred