Event Operations Coordinator (Full-time) - Davie, FL

The Phillip and Patricia Frost Museum of Science is a renowned science museum located in Miami, Florida, dedicated to promoting science education and fostering community engagement through innovative and interactive exhibits and programs. Established to inspire curiosity and learning in visitors of all ages, the museum serves as a premier destination for educational events, scientific exploration, and cultural enrichment. As a leader in the museum sector, it combines technology, science, and education to provide a unique and memorable experience for all who visit. The museum operates within a collaborative and dynamic environment that values diversity, innovation, and excellence in service delivery. The Guest Experience department plays a vital role in ensuring that every visitor's experience is seamless, educational, and positive. The Phillip and Patricia Frost Museum of Science is currently seeking a dedicated and highly organized full-time Event Operations Coordinator to join its Guest Experience team. Reporting directly to the Director of Event Sales and Operations, this P2/4 level role is primarily responsible for coordinating the logistics of events hosted at the museum and acting as a critical liaison between the Sales Department, clients, and various internal departments. The role requires someone who is detail-oriented and adept at managing multiple tasks to ensure the flawless execution of events ranging from small meetings to large-scale functions. The Event Operations Coordinator plays an integral part in the overall event planning process. This includes preparing Banquet Event Orders (BEOs), coordinating with vendors, conducting event room inspections, and maintaining consistent communication with all stakeholders involved. The successful candidate will ensure that events proceed smoothly and meet the high standards of the museum. Providing exceptional service to both internal colleagues and external clients is essential, requiring excellent communication skills, a professional demeanor, and a proactive approach to problem-solving. In addition to logistics coordination, the Event Operations Coordinator will support the Director of Event Sales and Operations and the Event Operations Manager in managing the institutional event calendar and responding promptly to inquiries. This role demands flexibility, including availability to work evenings, weekends, and holidays as event schedules require. Physical demands include the ability to stand and move around the event spaces extensively and manage setup requirements. This position offers an exciting opportunity to work within a vibrant and mission-driven institution that values educational outreach and community involvement. Candidates with a background in hospitality management or event coordination who thrive in fast-paced, client-facing roles will find this position highly rewarding. The Phillip and Patricia Frost Museum of Science is committed to providing reasonable accommodations and fostering an inclusive workplace for all employees. Join this innovative team to contribute to the memorable experiences that make every event at the museum exceptional.

• background clearance
• drug screening as part of the drug free workplace program
• must be available to work evenings and weekends on a consistent basis
• must be able to stand for long periods of time, move quickly from space to space to quickly resolve issues and oversee events team members
• must be able to work for extended periods of time in elements, sun, heat, wind, etc.
• daily tasks require variety of physical activities, related to walking, standing, stooping, sitting, reaching, lifting up to 50 lbs