Event Coodinator | Part-Time | Utah Valley Convention Center

The hiring establishment is a prominent Convention Center dedicated to providing exceptional event management services across various departments. This Convention Center serves as a premier venue for hosting a wide range of events including trade shows, conferences, performances, and community gatherings. Known for its state-of-the-art facilities and a commitment to customer satisfaction, the center operates with a mission to create memorable experiences for clients and attendees alike. With a dynamic team environment, the Convention Center fosters innovation, collaboration, and professionalism in all aspects of event coordination and management. Employing staff who are passionate about event planning and operational excellence, this establishment is an ideal workplace for individuals seeking engaging roles within the hospitality and event planning industry. The position available is an Event Coordinator role, which is a critical member of the Convention Center team responsible for supporting multiple departments with administrative and event management tasks. This role involves assisting Event Managers, helping manage exhibitor services for trade show vendors, and other essential duties that contribute to the smooth and successful execution of events. The Event Coordinator plays a multifaceted role that requires strong organizational skills, effective communication, and a customer-focused approach. The successful candidate will often serve as a liaison between the clients and various internal teams, ensuring that events are executed to meet or exceed client expectations. This is a part-time position offering an hourly wage of $18.00 to $20.00, reflecting the importance and scope of the responsibilities. Additionally, part-time employees receive access to a 401(k) savings plan along with matching contributions, demonstrating the company’s commitment to employee financial wellness. The role entails a blend of customer service, administrative, and operational tasks, including front desk reception duties such as answering phones, greeting clients, processing payments, and office organization. An essential aspect of the position is attending regular staff and production meetings to stay informed about upcoming events and operational changes. The Event Coordinator will also conduct weekly audits of event diagrams, schedules, and resumes to provide meaningful feedback to Event Managers. Acting as Manager on Duty during certain events, the role requires coordinating all event details from audio-visual setups and food and beverage services to security and decoration, ensuring seamless event execution. In addition to managing larger events alongside Event Managers, the Event Coordinator may also take full responsibility for smaller events, working closely with clients to develop detailed event plans and communicate needs to staff. Mastery of industry-specific software such as Momentus CRM and CAD programs is supported through training, enhancing the staff member’s efficiency and capability. The position also involves direct oversight and management of the venue’s Exhibitor Services for trade show events, ensuring vendors have all necessary support and resources. This position requires a flexible schedule including early mornings, evenings, weekends, and holidays, highlighting the dynamic nature of the event industry. Candidates who thrive in fast-paced, customer-facing environments with multiple stakeholders will find this role fulfilling and rewarding. The Convention Center provides a collaborative workplace where employees contribute substantially to client satisfaction and organizational success, gaining valuable experience in event coordination, convention services, and operational management.

• High school diploma or GED
• coursework from accredited college or university in relevant fields
• experience in event coordination or convention services
• proficiency in Microsoft Office Suite
• operational knowledge of event management
• customer service skills
• excellent communication in English
• flexible schedule availability including early mornings, evenings, weekends, holidays
• ability to multitask
• ability to work independently and remain flexible
• problem-solving skills during events
• ability to establish and maintain working relationships with colleagues and clients