Conference & Meeting Planner - $75000 to $90000 per YEAR

The American College of Cardiology (ACC) is a leading professional organization dedicated to transforming cardiovascular care and improving heart health globally. With a robust team of approximately 500 employees, ACC has been at the forefront of advancing cardiovascular science, innovation, and education for over 75 years. The organization supports more than 60,000 members worldwide, including medical professionals and researchers, fostering a collaborative environment focused on excellence, professionalism, and positive impact. The ACC is widely recognized as a great place to work, offering a culture that values teamwork, professional development, and work-life balance. The organization also offers an extensive benefits package including medical, dental, vision insurance, generous paid time off, tuition assistance, and a competitive retirement contribution, making it an employer of choice for many in the healthcare and nonprofit sectors. The role of Meetings & Event Manager at ACC is an exciting opportunity for a detail-driven professional to join the dynamic meetings team. This position primarily focuses on planning and executing ACC’s Annual Scientific Session, attracting between 17,000 to 20,000 attendees, along with other internal and external meetings and events. The Meetings & Event Manager will play an integral role in managing all logistical aspects of large-scale conferences and meetings, including site selection, contract negotiation, registration and housing management, audiovisual requirements, food and beverage coordination, and onsite event management. Working closely with internal stakeholders and external partners, such as Maritz Global Events, the incumbent ensures seamless execution aligned with organizational goals, budgets, and timelines. This role requires superior organizational skills, the ability to manage multiple complex projects simultaneously, and a customer-service orientation tuned to the needs of a diverse group of stakeholders including executive leaders, medical professionals, vendors, and partner organizations. Based in Washington, DC, ACC offers a hybrid work environment allowing for a blend of remote and onsite work. The position also demands flexibility to work beyond standard hours as needed, including evenings, weekends, and onsite event days, approximately 15% of the time annually, with possible travel commitments. The salary range for this position in the DC area is between $75,000 and $90,000, reflecting factors such as experience, education, and local market cost of labor. Joining ACC as a Meetings & Event Manager means contributing to the success of an organization committed to cardiovascular health improvement worldwide. The manager will lead the development and management of Requests for Proposals (RFPs), negotiate contracts, coordinate housing and transportation logistics, and oversee detailed event logistics such as signage, shipping, and staff office setup. This role is vital to maintaining the high standards of ACC’s event experiences, ensuring stakeholder satisfaction, operational excellence, and ongoing innovation in meetings and event management within the medical community. The ideal candidate will bring strong interpersonal skills, a proven track record in managing large, complex events, and a commitment to teamwork and continuous improvement.

• Bachelor’s degree
• 4+ years of experience in meeting planning and housing management
• 2+ years working in team environments
• Proven large-scale conference planning experience
• Strong customer service skills
• Experience with logistical planning for meetings
• Skilled in RFP development and contract negotiation
• Strong interpersonal and organizational skills
• Ability to manage multiple priorities and deadlines
• Flexible and collaborative work style
• Experience with budget development and monitoring
• Strong creative thinking and problem solving
• Superior communication skills
• Ability to work independently
• Periodic work outside standard hours
• Ability to be onsite approximately 15% annually including evenings and weekends
• Proficiency in Microsoft Teams, SharePoint, Word, Excel, Outlook, and Adobe Professional
• Willingness to learn new software